Human Resources Hiring Office Assistant

This position supports the work of the YMCA of the Rockies, which operates a mission-based family and group conference and retreat center and a residential camp, serving more 225,000 people annually. The Hiring Assistant supports the Talent Acquisition team by screening applicants, conducting interviews, hiring staff, and processing references, background checks, and onboarding paperwork. This role manages candidate records in the ATS, moves staff through the HRIS system, and ensures timely, professional communication with candidates and staff. The Hiring Assistant also assists in other HR areas as needed while upholding confidentiality and YMCA values.
 

OUR CULTURE: 
We firmly believe in our mission of putting Christian principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all. YMCA of the Rockies staff are key players in helping cultivate an environment of healthy living, youth development, and community impact on our breathtaking properties outside Rocky Mountain National Park. This is a place where nature inspires and staff lead with heart. We are committed to being welcoming to all people and to making a difference in the lives of our members, guests and staff. The work each staff member does matters. We count on our staff to provide extraordinary mission-based experiences for our guests and for each other.

ESSENTIAL FUNCTIONS:

• Fluently read, write, and speak English to communicate effectively with candidates, staff, and hiring managers.
• Perform basic office functions, including answering phones, monitoring the HR inbox and voicemail, data entry, filing, making copies, and greeting candidates/visitors.
• Use Microsoft Office (Word, Excel, Teams, Outlook) to maintain employee records and prepare correspondence.
• Utilize the applicant tracking system (ATS, e.g., Paycom) to review candidate applications and route qualified candidates to hiring managers.
• Screen and interview candidates for a variety of positions and complete required hiring documentation.
• Send and review references and background checks for potential hires prior to onboarding.
• Move staff through the HRIS system, updating employment status and records accurately.
• Schedule interviews and send clear, professional communication to candidates and hiring managers.
• Send pre-arrival onboarding communication and follow up with candidates before start dates.
• Coordinate interviews and onboarding logistics as needed.
• Work independently and be self-directed, managing time efficiently to complete tasks and meet deadlines.
• Handle frequent interruptions in a busy office environment while maintaining accuracy and professionalism.
• Maintain confidentiality in alignment with YMCA policies.
• Assist in other HR areas as needed, supporting seasonal and project-based initiatives.