People Experience and Culture Partner (Bilingual-Spanish)

At Claremedica, exceptional is the standard.
Driven by our purpose to enhance the lives of the seniors in the communities where we have the privilege to work, live, and play, the Claremedica team is comprised of the brightest and best in their fields of expertise. From clinical excellence to unparalleled administrative support and beyond, we’re working together to help seniors live happier, healthier, fuller lives.

That kind of teamwork and passion for excelling can only exist in a workplace that fosters employees’ growth and wellness and where their full potential and value are realized. At Claremedica, we’re excited about great people like you. We’re even more excited to support you with the resources, training, benefits, competitive compensation, and more to help you thrive and succeed in our communities.
Opportunity awaits – welcome to Claremedica.

ESSENTIAL FUNCTIONS
The People Experience & Culture Partner provides key administrative support to HR and communications teams, ensuring the smooth coordination of programs and initiatives that enhance employee experience and promote company culture. This role will own background screenings and new hire orientation, assists with organizing employee engagement activities, managing communication logistics, and supporting culture-related projects. The ideal candidate is detail-oriented, organized, and collaborative, helping to foster a positive workplace by efficiently supporting efforts that align with the organization’s values and goals.

DUTIES AND RESPONSIBILITIES

Employee Onboarding and Documentation Support

• Own new-hire procedures, including onboarding, organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is correctly filled out and submitted to the appropriate persons.
• Complete I-9 forms, verify I-9 documentation, and maintain I-9 files.
• Own background checks and pre-employment screenings, ensuring compliance with company policies and legal requirements.

HR Records and Compliance Management

• Ensure all HRIS records are accurately filed, maintained confidentially, and kept up to date.
• Maintain employee personnel files, ensuring accuracy, legal compliance, and confidentiality of sensitive information.
• Adhere to company-enforced HR processes and current employment laws and regulations.

Processing Background Checks

• Own background screening and pre-employment checks, ensuring compliance with company policies and legal requirements.

• Adhere to company-enforced HR processes and current employment laws and regulations.

Culture Development & Advocacy

•  Support efforts to champion the company’s culture by coordinating activities that align with organization’s values and goals.
• Assist in the Developing and the execution of programs and initiatives that promote employee engagement, inclusion, and well-being.

Internal Communications Support
Assist in developing and delivering internal communication efforts key business messages, company updates, and HR initiatives.

• Assist in coordinating content distribution across internal channels to ensure consistent and timely communication with employees at all levels

Employee Engagement Initiatives
 

• Support implementing engagement programs, surveys, and action plans in collaboration with HR leadership
• Help gather input and monitor participation to enhance the overall employee experience.
• Provide logistical and administrative support for communication efforts related to organizational changes.
• Assist in preparing materials, coordinating distribution, and ensuring employees receive timely and accurate information during transitions.

Employee Feedback & Voice

• Assist in collecting employee feedback through surveys, focus groups, and other channels.
• Support the tracking and organization of responses to help identify trends and provide input for cultural and engagement improvements.

Event Planning & Coordination

• Assist with logistics, communication, and coordination tasks to support the execution of internal events, cultural celebrations, and recognition activities.

Collaboration with HR Teams

•  Assist in coordinating with HR teams to help integrate culture and communications into talent development, performance management, and employee recognition programs.

SUPERVISORY RESPONSIBILITIES

• This position does not have supervisory responsibilities

WORKING CONDITIONS

General office working conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function. 

While performing the duties of this job, the employee will be required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and or move up to 15 pounds. the employee may be required to remain standing for extended periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust your focus.  Manual dexterity is required to use desktop computers and peripherals. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of his job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.

TRAVEL

Occasional local travel may be required for employee engagement events and team meetings may be required.

SAFETY HAZARD OF THE JOB

Minimal Hazards

QUALIFICATIONS/REQUIREMENTS

• Bachelor’s degree in Communications, Human Resources, Organizational Development, or a related field.
• 3–5 years of experience in communications, culture development, or HR-related roles, preferably within an internal communications or employee engagement capacity.
• Strong attention to detail and the ability to produce high-quality, error-free work with impeccable grammar, spelling, and punctuation.
• Strong written and verbal communication skills with the ability to craft compelling, clear messages for diverse audiences.
• Proficiency in using communication tools and platforms, such as email campaigns, intranet, content management systems, and social media.
• Experience developing and executing culture-building programs and initiatives.
• Ability to influence and build relationships with employees and leadership at all levels of the organization.
• Strong project management skills with the ability to handle multiple priorities and deadlines in a fast-paced environment.
• Demonstrated experience in change management and delivering communication strategies during organizational transitions.
• High level of emotional intelligence and ability to navigate sensitive issues with professionalism and tact.
• Experience with employee engagement surveys and related analytics is a plus.
• Bilingual in English and Spanish is a plus.