Grant Manager

POSITION TITLE:  Grant Manager

PROGRAM:            Administration and Finance

SUPERVISED BY:    Finance Director

GENERAL STATEMENT OF RESPONSIBILITIES:

The Grants Manager will manage the organization’s financial grants process.  This will include grant budget preparation, reconciliation of grant revenue, grant receivable, restricted funds, staff allocations, financial reporting to grantors, including state and federal grants, and grant variance analysis with the respective grant leadership.

CORE COMPETENCIES:

1. Prepare financial reports and invoices for all grants to ensure timely and accurate submission to government agencies and private foundations.
2. Ensure financial compliance with government and private foundation funding requirements.
3. Prepare journal entries and allocations as needed.
4. Respond to funder-related inquiries.
5. Maintain accurate and updated financial records and files.
6. Provide support and participate in the budget and audit process.
7. Work closely with the Controller to reconcile grant revenue.
8. Other duties as assigned by the Controller and Director of Finance

EDUCATION & EXPERIENCE:

• Bachelor’s degree in accounting/finance or equivalent work experience required.
• Five years’ experience supervising accounting staff, grants management, and grants revenue recognition.
• CPA and single audit experience preferred.

EXPERIENCE:

• Able to maintain the utmost confidentiality of both agency and client matters. 
• Maintain a level of adequate productivity as determined by your supervisor.
• Be capable of working as part of a team.
• Must have demonstrated knowledge of Generally Accepted Accounting Principles (GAAP), be able to interpret balance sheets and profit/loss reports, grant award management and write and implement financial management.
• Must have working knowledge of computers including accounting software packages and worksheet applications. Blackbaud Financial Edge or similar, a plus
• Experience in not-for-profit field. Strong oral and written communication required.

TECHNICAL KNOWLEDGE:

Proficiency in Microsoft Word and Excel required. Must have working knowledge of computers including accounting software packages and worksheet applications. Blackbaud Financial Edge or similar, a plus.  Have experience with billing software and medical office procedures.

CONTINUED COMPETENCY:

Attendance at required in-service training and continuing education as recommended by supervisor. Must demonstrate an ability to exercise exceptional judgment.  Must maintain a satisfactory performance

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.  Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral diagram or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described are representative of those an employee encounters while performing the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

The noise level in the work environment is usually moderate.