At First Fidelity Bank, we are looking for talented, enthusiastic team members with a passion for service excellence. Our employees are critical to our overall success. We invest in our employees by providing excellent training and development, as well as advancement opportunities. We offer our employees a family environment, great benefits, competitive pay and paid time off for work/life balance. We are dedicated to giving back to the communities we serve, and we encourage our employees to participate in charitable giving and volunteer opportunities. One of our Core Values is to provide a caring place to work where people truly enjoy coming to work each day. Colleagues of First Fidelity Bank take pride in working here, make lasting friendships and have fun!
SUMMARY
Supports the Loan Documentation Manager in leading and training the Central Loan Documentation Department in preparing quality loan documents. Must have a thorough understanding of most types of loans and other related requirements and can independently act to meet those requirements. Works under minimal supervision while supporting the Commercial and Retail Banking functions. Must have a thorough understanding of regulatory requirements and legal requirements for all bank markets.
PRIMARY DUTIES/RESPONSIBILITIES:
This list includes the current primary responsibilities of this position. It is not intended to be all-inclusive and is subject to change, as needed, for the purpose of operational efficiency.
- Represents the bank in a positive, courteous, friendly, and professional manner, including telephone, email, and other methods of communicating.
- As a Lead Loan Documentation Specialist, has the following additional duties:
- Actively engages Loan Operations management in preparation for additional duties with future advancement.
- Responsible for coordination and administration of document preparation and services ordering queues, including assignment of document requests in the queue to Loan Documentation Specialist.
- Responsible for review and accuracy of completed loan documentation prior to release to external Colleagues for customer signature.
- Responsible for error/accuracy tracking of loan documents as prepared by Loan Documentation Specialists.
- Responsible for pre-review of loan document request and communication and coordination with bank Colleagues to collect additional information needed to prepare loan documents.
- Expert concerning processes and policy used in all aspects of loan documentation preparation described above and acts as resource and provides direction for other Loan Documentation colleagues.
- Gathers, and evaluates information from loan clients, title companies, and other parties, such as tax returns, collateral information, financial documents, etc.
- Fully proficient and responsible for creating commercial, real estate, and consumer loan promissory notes, loan agreements and all other types of documents in accordance with the terms and conditions of credit policy and approval and in compliance with local, state, and federal regulatory requirements.
- Fully proficient and responsible for ensuring security of loan documents, including the perfection of the Bank’s interest in collateral and protection of documents which represent the Bank’s security interest (i.e. security agreements, recorded deeds, vehicle titles, UCC-1 forms, etc.)
- Fully proficient and responsible for ensuring that loan document packages are complete and ready for funding and boarding including coordination with title and/or escrow companies for closing.
- Responsible for meeting service level guarantees for provision of loan documents based on scheduled loan closings.
- Fully proficient and responsible for ensuring timely and accurate booking and funding of loans.
- Fully proficient and responsible for scanning and indexing all loan document types to the Bank’s imaging system.
- Fully proficient and responsible for pre- and post-documentation review of loan documentation.
- Fully proficient and responsible for requesting title work, appraisals, and flood determinations for real estate secured loans.
- Fully proficient and responsible for requesting new credit card requests as well as increases to credit cards for consumer and commercial clients.
- Prepares general correspondence and all types of commercial, real estate, and consumer loan documents.
- Responsible for payment of loan-related invoices.
- Assist in training new colleagues on all aspects of the Central Loan Documentation team’s responsibilities.
- Works directly with the Loan Documentation Manager to perform any other related duties as assigned, such as special projects assigned by Loan Operations Management.
