Administrative Coordinator

The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for a full-time Administrative Coordinator for the Office of Academic Affairs.

This position reports to, is supervised by, and evaluated by the Associate Vice President of Academic Affairs and the Senior Director of Academic Initiatives and Human Resources. 

Job Type: FT (Benefits Eligible) / Non-Exempt

Job Purpose: (Please describe): Duties include providing necessary organizational and administrative support for academic operations, including maintaining a professional image of Academic Affairs through all correspondence and interactions. 

Specific Job Duties: Assist with calendar management for the Associate Vice President. Maintain President’s, Dean’s, and Honorable Mention Lists. Assist in the preparation and processing of Adjunct/Overload contracts. Maintains and oversees the maintenance and coordination of Academic Affairs electronic forms and the Academic Affairs Google Site. Prepares pay authorizations and contracts for department chairs and Workload Reduction Contracts. Assist in the coordination of annual academic events. Prepares and submits adjunct yearly budget reports to the Finance Office—other duties as assigned. 

Benefits: (If applicable - for FT and RPT only)

• Generous paid vacation, personal days, paid sick time and family leave, comprehensive insurance (medical, dental, vision, etc.), retirement plans, flexible spending account, tuition remission, life and long-term disability insurance, and more. Learn more about employment benefits at the University of Lynchburg.

Schedule: (Please include - see example below)

• 8:30 am - 5:00 pm (7.5 hours/day with some evenings and weekends to meet the needs of the department may be required

Experience/Skills: (Please list (see example below)

• Ability to communicate effectively and have the ability to understand, comprehend and follow directions
• Must have good teamwork skills
• Excellent English-language oral skills for effective communication in individual and large group presentations. Excellent English-language reading comprehension and writing abilities. 
• Good mathematical skills for budget review and management. 
• Technology skills required for the daily function of the office and other assignments include - Google Suite, Colleague, Formstack, and PayCom.

Physical Demands: (Please include - see example)

• Prolonged standing/sitting/wrist movement
• Ability to lift 15 lbs.

Required Qualifications:

• Minimum of 1-3 years of progressively responsible administrative professional experience. Experience in higher education preferred. Above-average knowledge of office procedures and project management. Advanced skill in word processing applications and spreadsheets is essential. Google Workspace preferred. Diplomacy and organizational skills are required. Demonstrated ability to focus on details with accuracy. Ability to work independently. Ability to manage multiple issues with the capacity to prioritize responsibilities, manage deadlines, and work with confidential information with discretion. Must be courteous, have a strong work ethic, be people-oriented, and have excellent interpersonal skills. 

Education: 

• High school diploma or equivalent. Some college preferred. 

Work Remotely:

• No

We seek candidates who are committed to the University of Lynchburg’s efforts to create an environment that fosters a student-centered environment, develops the breadth of knowledge associated with liberal education, respects and supports diversity, equity, and inclusion, values and celebrates diverse faith traditions, and sustains close working relationships among faculty, staff, students, alumni, and community partners.

Candidates must successfully pass a background check that is satisfactory to the University. 

Submit a cover letter, résumé, and three professional references to: 

Human Resources Jobs Page

The University of Lynchburg is committed to diversity within its community and welcomes applications from persons of color, women, Indigenous/aboriginal people of North America, persons with disabilities, the LGBTQIA+ community, and others who may contribute to the further diversification of the University of Lynchburg community.

The University of Lynchburg is an equal-opportunity employer.