Billing Coordinator (SOP)

About Us:

Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.

Job Description:

Job Title: SOP Billing Coordinator

Position Summary:

Magna Legal Services is seeking an SOP Billing Coordinator to join our team! The SOP Billing Coordinator is responsible for managing the daily flow of invoices from our affiliate process servers and ensuring accurate, timely billing operations within the Service of Process (SOP) division. This role supports our finance and operations teams by facilitating payment workflows, maintaining organized records, and helping track affiliate performance and coverage. The ideal candidate is detail-oriented, proactive, and able to manage a high volume of transactional tasks while maintaining accuracy and efficiency.

Key Responsibilities:

• Review and process 60–90 incoming invoices daily through ServeManager and QuickBooks.
• Confirm accuracy of billed services and ensure pricing aligns with pre-approved rates.
• Submit invoices for approval and initiate payments, including credit card prepayments when necessary.
• Communicate with affiliate process servers to resolve discrepancies and maintain payment schedules.
• Assist in developing and maintaining pricing structures and standardized billing templates.
• Track affiliate service coverage areas and associated costs using Excel and internal tools.
• Identify trends in billing data to support margin analysis and operational improvements.
• Support timely weekly payment cycles to sustain strong affiliate relationships.

Qualifications:

• Prior experience in billing, accounting, or administrative finance preferred.
• Proficiency with QuickBooks, ServeManager, or similar workflow/invoice platforms strongly preferred.
• Skilled in Microsoft Excel, including spreadsheet creation and maintenance.
• Strong organizational and communication skills.
• Ability to work independently and meet high-volume deadlines.
• Background in litigation support or Service of Process (SOP) is a plus.

Compensation: USD $20.00 - $25.00 per hour.

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.