Billing Manager

Location: Irving, TX
Department: Finance
Employment Type: Full-Time
Reports To: CFO & Controller 

Position Overview

Huntleigh is seeking a highly organized and detail-oriented Billing Manager to oversee and execute all billing-related functions across multiple stations. This role is responsible for supervising billing personnel, maintaining accurate financial data, meeting strict billing deadlines, and ensuring invoice accuracy for all clients. The ideal candidate thrives in a fast-paced environment, excels at process management, and demonstrates strong leadership and communication skills.

Key Responsibilities

Supervision

• Supervise and support the Accounting Clerk by assigning billing tasks, verifying accuracy, and providing guidance as needed.

• Coordinate time off within the billing department to ensure consistent workflow.

Deadline Coordination

• Communicate monthly billing deadlines to all stations.

• Follow up to ensure timely submission of required items, including Paycom hours, event billing, and passenger counts used for invoice allocation.

Relationship Management

• Build and maintain effective working relationships with Finance team members, Station Managers, and Huntleigh clients.

Hours Upload & Data Processing

• Confirm all station hours are accurately entered in Paycom.

• Export hours into Excel to create and distribute the HOURS REPORT.

• Run reports to identify employees not yet in MAS500 and coordinate updates with Payroll.

• Import new employee names and IDs into MAS500.

• Update departments and bands in MAS500 and within the Conversion Table.

• Execute upload transformation processes, create PA feeds, and post timesheets into MAS500.

Customer, Project & Task Maintenance

• Create new customers, projects, or tasks in MAS500 as needed.

• Update the Huntleigh Conversion Table and Invoice Master accordingly.

• Coordinate with the CFO and Payroll for correct department and band assignment.

• Maintain client email lists and manage invoice submissions through airline billing portals.

Reporting

• Develop and maintain checklists for Hours Report approvals, invoice approvals, and other finance-related workflows at the direction of the CFO.

Billing & Invoice Management

• Oversee end-to-end billing by pulling hourly jobs, reviewing and adjusting entries, and posting to general ledger accounts.

• Collect and follow up on event billing from stations; generate accurate invoices based on provided data.

Post-Billing Tasks

• Organize copies of all previous-cycle invoices in the current billing folder to ensure full billing accuracy and maintain reference materials.

Location Files

• Generate PDF copies of all invoices each cycle and distribute them to station leadership in compliance with SOX audit requirements.

Billing Folder Preparation

• Create and prepare billing folders for the upcoming month’s billing cycle.

Qualifications

• 3–5 years of billing, accounting, or finance experience.

• Supervisory or team lead experience preferred.

• Experience with MAS500 and Paycom is highly desirable.

• Strong Microsoft Excel skills.

• Excellent attention to detail and accuracy.

• Ability to manage deadlines and communicate effectively across multiple departments.

• Strong organizational, analytical, and problem-solving skills.

Why Join Huntleigh

• Opportunity to lead a critical function within the organization.

• Collaborative and supportive team environment.

• Growth and development opportunities.

• Competitive compensation and benefits package.

Required Education:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Required Experience:
- Minimum of 5 years of experience in billing, accounts receivable, or a similar financial role.
- At least 2 years of experience in a managerial or supervisory position.
- Proven track record of implementing billing systems and improving billing processes.

Required Skills and Abilities:
- Strong analytical and problem-solving skills.
- Excellent organizational and time management abilities.
- Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
- Exceptional attention to detail and accuracy.
- Strong leadership and team management skills.
- Effective communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Knowledge of industry-specific billing regulations and compliance standards.