Accounting Coordinator

SUMMARY OF POSITION

The Accounting Coordinator will work under the management of the Chief Financial Officer and supervision of the Controller to aid the accounting department with transactions in accounts payable, accounts receivable, billing processes, and any ad hoc work required or needed.

PRIMARY JOB RESPONSIBILITIES AND FUNCTIONS

• Post accounts payable invoices to appropriate account and process checks for the Chamber.
• Maintains accounts payable vendor files with copies of all paid invoices/payment check stubs.
• Reconcile monthly bills from key vendors.
• Daily invoicing of all products and services billed to members and non-members of the Chamber.
• Process member credit card payments.
• Assist Controller during the annual audit.
• Submit credit card payments to vendors (AP card) and reconcile monthly purchasing card.
• Reconcile and prepare 1099’s annually.
• Mail monthly statements.
• Prepare letters for accounts receivable overpayments.
• Maintain daily log for deposits.
• Maintain voided or stop payment checks log.
• Maintain lease and contract digital records held by the Chamber.
• Order general office supplies for the Finance division.
• Approve online office supply orders for each division.
• Assists with employee, member, and vendor inquiries.
• Works to become a back-up for the Controller as allowed within required accounting controls and separation of duties.
• Serve as a point-of-contact for all Chamber staff.
• Assists Chief Financial Officer, Director of Financial Compliance, and Controller with other duties as required.

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES

• Experienced computer skills in an online accounting system; Sage Intacct preferred.
• A 2-year degree in Accounting with an accredited college university with 2-years’ experience or a 4-year degree in Accounting with an accredited college or university with 1-year experience is preferred.
• In lieu of a degree, a minimum of five (5) years’ experience in accounting or bookkeeping, preferably in the not-for-profit industry is required.
• Strong knowledge and understanding of accounting principles and basic financial concepts.
• Demonstrated proficiency in Microsoft Office Suite and/or accounting software applications.
• Must possess and demonstrate a collaborative, team-oriented approach to conducting the operations of the Chamber staff.
• Strong analytical and problem-solving skills. Strong interpersonal skills essential.
• Superior verbal/written skills and presentation skills. Good punctuation, spelling, grammar, and attention to detail a must.
• Course work/seminar attendance in accounting/finance, using Excel, and Sage Intacct or another accounting software.
• Ability to manage multiple projects, while meeting established timelines and schedules in a fast-paced environment.
• Requires a highly organized and disciplined individual who will ensure timely follow-up with senior staff and employees.
• Requires a highly organized and disciplined individual who will ensure timely follow-up with employees and stakeholders.
• Meticulous attention to detail for accurate reporting.
• Working knowledge of general ledger, accounts payable, accounts receivable, fixed assets and data processing.
• Must possess and demonstrate a collaborative, team-oriented approach to conducting the operations of the Finance Division, along with a strong customer service focus.
• Comprehensive experience and demonstrated success in dynamic team environment.
• Must embrace and demonstrate a “Continuous Improvement” approach to problem solving and process enhancement.
• Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
• Relationships with Others: The employee works effectively and relates well with others, including superiors, colleagues, and individuals inside and outside the Chamber. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.

PHYSICAL DEMANDS AND WORK ENVIORNMENT

• Prolonged periods sitting at a desk and working on a computer.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl.  The employee must frequently move up to 10 pounds and occasionally move objects up to 25 pounds.