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Department
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Finance
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Reports To
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Director of Finance
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Education Requirement
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High School Diploma or Equivalent
(bachelor’s degree in accountant or related field preferred)
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FLSA
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Exempt
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Salary
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$55,000- $70,000 Annually
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Schedule
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Monday- Friday (hybrid: 4 days in office 1 day remote)
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ORGANIZATION OVERVIEW
The Ali Forney Center (AFC) is dedicated to protecting LGBTQ+ youth from the harms of homelessness and empowering them with the tools needed to live independently. Founded in 2002, AFC provides comprehensive services, including housing, healthcare, and educational support to over 2,000 youth annually. AFC's mission is to create an affirming and supportive environment where LGBTQ+ youth can thrive.
POSITION Overview
The Bookkeeper will play a key role in supporting AFC’s finance department, ensuring the smooth processing of financial transactions, maintaining accurate financial records, and assisting in budget tracking. This role will involve working closely with the agency’s outsourced finance firm, and various departments to support accounts payable, accounts receivable, cash flow management, metro card distribution and tracking, expense tracking, financial coding, audit preparation, and budget monitoring.
KEY RESPONSIBILITIES
Accounts Payable & Accounts Receivable
- Process invoices and payments in a timely manner, ensuring accuracy and proper documentation, utilizing a digital bill pay system.
- Maintain records of vendor payments and reconcile accounts payable transactions.
- Track incoming payments and assist in accounts receivable reconciliation.
- Expedite AP for clients and staff check requests.
- Onboard new vendors including data entry, W-9 collection and contract filing.
Cash Flow Management Support
- Monitor cash balances and provide reports to ensure sufficient cash flow for operational needs.
- Assist in preparing weekly and monthly cash flow projections.
Metro Card Distribution & Tracking
- Distribute, track, and reconcile Metro Cards provided to staff and program participants.
- Ensure proper documentation and reporting for Metro Card usage.
Receipt & Expense Tracking, Coding, and Input
- Collect, verify, and process receipts and expense reports from various departments.
- Ensure accurate coding of expenses and input financial data into accounting systems.
- Maintain organized records of financial transactions and supporting documentation.
Credit & Debit Card Management
- Distribute and track agency credit cards by user.
- Collect, verify, and process receipts and expense reports from various departments.
- Ensure accurate coding of expenses and input financial data into accounting systems.
- Maintain organized records of financial transactions and supporting documentation.
Budget Tracking & Departmental Meetings
- Attend all department budget meetings, taking notes and tracking financial discussions.
- Assist in monitoring budgets and expenditures across departments.
- Assist with regular reports to department heads on financial performance and budget variances.
- Participate in Development/Revenue Meetings.
File Management & Audit Preparation
- Organize and maintain hard copy and digital financial records, ensuring compliance with recordkeeping policies.
- Assist in audit preparation, including gathering documentation and ensuring readiness for external reviews.
- Support the Finance Manager and auditors in responding to audit inquiries.
