Club Events Manager for Watersound Clubs

Job Summary

The Club Events Manager is responsible for planning, coordinating, and executing social and dining events at Watersound Club. This role requires creativity, organizational skills, and a passion for delivering exceptional experiences for members and guests. This position reports to the Director of Membership and works closely with food and beverage operations and marketing.

Job Responsibilities

Club Events:

• Actively participate in developing the Club’s annual social, dining, golf, tennis, pickleball, and sporting clays events calendar.
• Research and propose new and unique ideas for member and guest activities and events.
• Seek input and feedback from Members and Member committees regarding current and future events.
• Perform all event administrative duties, including contracts, deposits, banquet event orders (BEOs), guarantees, cancellations, billings, and final payments.
• Establish and adhere to event budgets.
• Create, maintain, and distribute event BEOs, and participate in weekly BEO meetings at various Club locations.
• Partner with the marketing team to ensure graphics (flyers, event descriptions, menu designs, etc.) and promotional items are accurate, visually appealing, and consistent with Club branding. Ensure events are published on the Club’s website and work with the team to meet weekly e-newsletter deadlines.
• Approve and order floral arrangements and décor.
• Secure entertainment (bands, performers, etc.).
• Conduct a recap of all past club events to determine and implement necessary changes to improve future events and maintain an accurate history file of each event.
• Attend pre-event line-up with teams to ensure smooth, efficient service.
• Attend functions to ensure Member and guest satisfaction.
• Maintain professional appearance and demeanor.
• Participate in scheduled staff and management meetings.
• Lead by example, inspiring team members to consistently deliver exceptional events.
• Motivate and cultivate a positive team culture.
• Perform other duties as assigned.

Private Events:

• Serve as the contact person for Member-sponsored private events, assisting Members with determining the appropriate Club location for their event. Introduce the Member to the point person at the desired Club location once established.

Experience, Knowledge, Skills, & Abilities:

• Private club event experience preferred.
• Detail-oriented with strong technical and organizational skills.
• Desire to learn and improve daily.
• A passionate drive to be creative and unique.
• Excellent time management skills.
• Proficient with Microsoft Office (Word, Excel) and Jonas (preferred).
• Excellent interpersonal skills.
• Ability to multi-task and meet deadlines.
• Sense of urgency and self-motivation.

Hours/Schedule

• Office hours are generally Monday through Friday when there are no Member events scheduled but will include weekends, evenings, and holidays when events are scheduled.
• The Club Event Manager is to be present during Member events, and the weekly work schedule is subject to change based on the event schedule.

Education:

• Bachelor’s degree in hospitality or business management preferred

Physical Demands:

• Must be able to stand for long periods at a time
• Must be able to lift 25lbs

Working Conditions:

• Indoor and/or outdoor depending on location
• Possible exposure to extreme heat or cold depending on season
• Possible exposure to high levels of stress

The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all duties and responsibilities.  St. Joe Hospitality reserves the right to amend and change responsibilities to meet business and organizational needs.