Project Coordinator - Space Planner - FT - Days

Hours: 7:30AM - 4PM

Days: Monday - Friday

JOB SUMMARY

To coordinate and maintain support for all buildings, as it pertains to the items listed below. This involves tracking real time and productivity and pre-planning all requests and scheduled work. While anticipating and planning for future projects and events. Processing invoices and reporting utilization of team for work detail in a timely manner.

JOB DUTIES

PROJECT COORDINATOR:

• Public & Office spaces, Patient rooms – Support design and layout of space with Architects, maintain overall condition of room through rounding sessions, managing space for misplaced pieces, lighting, and upholstery inspection. Maintain Standards / office moves / relocations / refreshes

• Task seating – Maintain Standard replacements as needed / repair / refurbish / warranty

• Pre-construction planning – Remove equipment / furniture – replacement checklist / schedule and coordinate logistics. Work with RTG to ensure GPO utilization and negotiate pricing.

• Post construction – Coordinate installs, layouts, equipment, and furniture

• Artwork – Location / selection for all public spaces / updates as needed

• Large Event support role in partnership with Public Relations team

• Space Planning - Monitor new spaces and allocation of available spaces

• Rounding for Environment of Care

• Warehousing – Storage Areas -

  • Patient Room Furniture storage and overflow

  • Equipment and furniture Organized and maintained for reuse

  • Coordinate Logistics between all locations / storage and surplus

  • Retrieval and disposition of surplus equipment, coordinate inventory lists and logistics

• Managing the Ambius agreement – interior plants

Environmental Services Administrative Assistance:

• Performs a wide range of clerical and secretarial duties including:

  • Filing

  • Maintaining personnel files

  • Invoice processing for both the laundry and environmental services.

  • Maintains manifest for Hazardous Waste and Chemicals

  • Schedules pickup of hazardous chemical and bio waste

  • Assists with time keepings edits, as needed

  • Assists with ordering and receiving supplies, as needed

• Prepares reports for EOC meetings (i.e. waste management reports, eyewash compliance reports.

• Assist with monitoring linen processes to minimize waste, and maximize usage

• Assists with preparing reports for Infection Prevention

• Privacy curtains – Coordinate installation / cleaning rotation / compliance and risk assessments

JOB QUALIFICATIONS

Education: 4-year degree preferred.

Licensure: None

Experience: minimum 2-year hospital project management

Skills: Typing and advanced computer skills (Word, excel, power point,). Requires good oral and written communication skills, ability to work efficiently with a minimum amount of supervision, ability to get along with large numbers of various types of people, and high tolerance for the stress associated with task interruption.

PHYSICAL, MENTAL, ENVIRONMENTAL AND WORKING CONDITIONS

The continuing challenges of the incumbent’s position are maintaining an adequate inventory level of supplies and provide a timely distribution to the department employees working in diverse areas. Works in the supply area and typical office setting subject to hazards associated with the same. Must be able to work a flexible schedule including some weekend and overtime hours. Interaction with people from all levels within the hospital and the business community.

The incumbent must be in good physical condition for the purpose of: Storing and placement of some heavy equipment and supplies. Includes a moderate amount of sitting with some walking, lifting, pulling, pushing and stooping. Requires a moderate amount of working at a computer and high tolerance for stress associated with task interruption. High tolerance for change. Ability to handle many tasks at once.

Full-Time Benefits

• 403(b) Matching (Retirement)
• Dental insurance
• Employee assistance program (EAP)
• Employee wellness program
• Employer paid Life and AD&D insurance
• Employer paid Short and Long-Term Disability
• Flexible Spending Accounts
• ICHRA for health insurance
• Paid Annual Leave (Time off)
• Vision insurance