HRIS Specialist

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The HRIS Specialist will be responsible for data integrity by maintaining our HRIS and ensuring HR processes are followed with all documentation completed accurately and timely. You will work with the HR Team and cross functionally with other departments. This position is also responsible for the configuration, maintenance, administration, and support of the Human Resources Information System (HRIS) and other HR platforms in alignment with HR programs, goals, and initiatives. While also delivering a high level of customer service for our employees.

• Designs and prepares reports for employee data contained in the HRIS, acting as the data expert for standardization and integration throughout the firm
• Help strategically drive adoption of the HRIS technology and processes across the organization, maintaining system security access control by creating roles and granting permissions/creating and configuring the systems to current business process
• Serves as the primary reporting specialist for the HR function combining HR knowledge with information retrieval skills to create, maintain, and execute regularly scheduled reports, and as needed reports that contribute to analysis, decision-making and compliance
• Utilize data, research, and analytical insights to improve existing HRIS programs and recommend new Human Resources programs to maximize the value of the HR solution
• Partners with entire HR team to review and audit employee data changes, new hire entries, and other information sources to ensure a high level of data consistency across various platforms
• Manages training modules and documentation available to HRIS end users
• Maintains working knowledge of company policies, regulations, and benefits to provide guidance to employees and managers to ensure compliance and consistency
• Maintains communication with HR staff, department managers, and directors to review and audit employee data changes, new hire entries, and other information sources to ensure data consistency
• Provides functional and technical support for our HRIS system, resolves HRIS issues; acts as troubleshooter; works closely with our HRIS vendor to support upgrades, enhancements, testing and the rollout of new modules
• Assist employees with questions on accessing the Employee Self Service including resetting passwords or entering any information needed from the employee
• Serve as reporting contact for HRIS, providing reports at which ever cadence is decided
• Help strategically drive adoption of the HRIS technology and processes across the organization.
• Maintains HRIS security access control by creating roles and granting permissions. Makes updates to access levels with new hires, terms, role changes, etc.
• Manage our training recertification process for our field employees. Monitor expiration dates, notify employees, send emails, follow up with completion status, and mail out badges upon arrival
• Develop and maintain an accurate record related to Human Resources data, including personnel files, training records, required documentation, employee communications, performance appraisals, etc.
• Act as team support with any other implementations or HR team projects on an as needed basis
• Other duties as assigned or required to meet the business needs

• Using critical thinking skills to troubleshoot errors independently and create a plan of action to address errors
• Familiarity with HRIS platforms
• Intermediate to expert knowledge of entire Microsoft Suite products with emphasis on Outlook and Excel and Power BI
• Excellent communication skills for internal teams as well as employee facing scenarios
• Excellent time management skills and project management skills to ensure timely project completion
• Real time updating of Microsoft OneNote to provide project transparency to HR Manager

• Associates Degree in Human Resources, Business, or a related field or equivalent experience
• Minimum of 2 years of HRIS Administrator experience

Preferred Education and Experience

• Bachelor's degree in Business or related discipline
• 5 + years of experience in HRIS Administration
• Familiarity with multiple HRIS (Paycom preferred)

• Human Resources Certification, i.e. PHR, SPHR, SHRM

Why Work at RailPros?

• Impactful Role: Be at the heart of employee experience by supporting onboarding, compliance, and culture-building efforts that directly shape RailPros' positive and people-first work environment.
• Collaborative Culture: Join a close-knit HR team and work alongside departments like IT, Safety, and Accounting to deliver a red-carpet onboarding experience and proactive employee support.
• Professional Growth: With involvement in stay interviews, policy development, training initiatives, and compliance, this role offers hands-on exposure across all core HR functions—ideal for those seeking career advancement.
• Mission-Driven Organization: At RailPros, our commitment to safety, service, and integrity isn't just for the railroad—we apply those same principles internally to support and develop our employees.

Benefits & Perks:

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
• Life & Disability Insurance: Employer-paid with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match.
• Paid Time Off (PTO): Generous paid time off.
• Wellness Programs: Access to various wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company-funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer-funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now  for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO):

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.

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