Estimator - Costing Specialist - Plumbing

The Estimator – Costing Specialist - Plumbing is responsible for the ongoing management and accuracy of the Bill of Materials (BOM) and Piece Rate databases. This position supports the estimating, procurement, and operations teams by ensuring material and labor data is consistently maintained to enable accurate project costing, forecasting, and reporting. The role is critical in supporting business decision-making through strong data stewardship, process alignment, and cross-functional collaboration.

SUPERVISORY RESPONSIBILITIES
• None

ESSENTIAL JOB FUNCTIONS
BOM and Piece Rate Data Management
• Create, update, and maintain Bill of Materials and Piece Rate Databases with accurate and current information.
• Ensure consistency, version control, and audit readiness across all records.
• Implement quality control processes to validate data accuracy and resolve discrepancies.
Cross-Functional Collaboration
• Coordinate with Estimating, Procurement, and Field Compliance teams to align cost data with real-world operations.
• Distribute updated materials lists and labor rate sheets to stakeholders in a timely manner.
• Serve as the primary point of contact for cost data inquiries and updates.

Cost Analysis and Support
• Support estimating teams by providing timely and detailed cost data for bids and project planning.
• Assist in the development of cost reports and dashboards to inform leadership decisions.
• Analyze trends in material and labor costs to proactively identify cost-saving opportunities.
• Perform other duties as assigned.

Systems and Process Improvement
• Use technology tools (Excel, BOLT, SAGE, PDF markup tools) to streamline data input and reporting.
• Recommend improvements to existing processes to enhance efficiency and reduce manual work.
• Document standard operating procedures for maintaining databases.
Documentation Management
• Organize and manage project-specific takeoffs, cut sheets, and related materials.
• Communicate requirements for missing or updated documentation to Field Compliance.

EDUCATION, EXPERIENCE AND TRAINING
• Associate or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
• 3+ years of experience in construction costing, estimating, or data coordination roles.
• Strong Microsoft Excel proficiency (e.g., pivot tables, VLOOKUP).
• Experience with ERP, costing, or estimating systems (e.g., Sage, Viewpoint, NetSuite).
• Familiarity with Bluebeam, Adobe, or similar PDF markup tools.
• Excellent organization and file management skills.

STANDARDS OF PERFORMANCE
• Experience working in a fast-paced environment while maintaining attention to detail.
• Maintain a professional demeanor with team members and customers.
• Maintain company information in a confidential manner.
• Attends work regularly and on time with a minimum of tardiness/absences and adheres to company policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
• Ability to manage multiple tasks and stressful situations.
• Excellent written and verbal communication skills.
• Accurate, organized, and detail-oriented with exceptional follow-up skills, both internally and externally.
• Interpersonal skills are essential, as working as a team is vital to maintaining an organized team.
• Build/foster relationships with a focus on openness, candor and trust, both internally and externally.
• Ability to solve problems quickly and prioritize daily tasks according to their importance.
• Motivated and works well with others.
• Strong leadership and management skills.
• Willingness to embrace change in a growing company.
• Ability to work with company departmental heads and field agents to ensure smooth work operations.
• Ability to achieve operational objectives within set deadline and on budget.
• Ability to learn new software systems specific to the business
• Maintain a high level of accuracy and attention to detail in all aspects of work.
• Adhere to deadlines and manage multiple priorities with minimal supervision.
• Demonstrate strong communication and interpersonal skills in team settings.
• Maintain confidential information and comply with all company policies.
• Show initiative in identifying and solving data inconsistencies.
• Collaborate effectively across departments to support company goals.
• Adapt to evolving processes and system tools in a growing business environment.

Note: As in any Job Description, this description, including the list of essential functions is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions. Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.