The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.
Position Description Summary/Purpose:
This position is an integral part of the Finance team and performs a broad array of accounts payable duties. It operates in a fast-paced, team-oriented environment with the common goal of supporting the mission of Goodwin University.
Essential Job Functions/Primary Responsibilities:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
- Assigns and/or reviews general ledger codes for items such as invoices, expense reports, check requests, etc. to ensure proper entry into all accounting systems.
- Reconciles all University credit card activities in a timely manner and ensures on-time payment of balances.
- Enforces all University spending policies and other internal controls, including a detailed travel & expense policy.
- Handles vendor correspondence via phone or e-mail.
- Maintains vendor contracts for proper payment and timing of vendors and consultants.
- Handles the purchase order process, including reviewing all purchase orders and reconciling supporting documentation with incoming invoices.
- Provides training to new hires in other departments related to payables policies and procedures.
- Investigates and resolves problems associated with processing of invoices and purchase orders.
- Prepares batch check runs.
- Researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Handles tracking and disbursement of petty cash.
- Weekly trip to local bank(s) with personal vehicle (mileage reimbursed by Goodwin University).
- Utilizes online banking system to research vendor check matters, including initiating stop payment orders and positive paycheck data uploads.
- Daily trips between on-campus locations for general business matters, including movement of cash and checks (with personal vehicle, mileage reimbursed).
- Files, maintains, and distributes accounting documents, records and reports.
- Sets up and maintains vendor accounts.
- Assists with annual 1099 prep and filings.
- Provides documentation to auditors upon request.
- Conducts all work in a safe manner and all work safety practices are followed.
Other Functions
- Performs similar or related work as required, directed or as situation dictates.
- Continues professional development and training; keeps current with trends.
- Assists other department staff as needed to promote a team effort.
Knowledge, Ability and Skill:
- Microsoft Excel/Word skill set required
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to multi-task; must be detail oriented
- Open to change and willing to learn new skills
- Ability to follow up on pending issues, problem-solve, and meet deadlines
- Ability to work well in a team environment
