Accounts Receivable and Service Accounting Manager

Are you ready to be part of a dynamic team supporting the financial health of this Ag Dealership?

We thrive in a fun, fast-paced environment, where accuracy matters and teamwork drives success.
The AR and Service Accounting Manager is responsible for managing all aspects of the accounts receivable process and ensuring accurate financial reporting related to the service department. This role plays a critical part in supporting the dealership’s financial health by ensuring timely collections, clean financial records, and proper service revenue recognition. The ideal candidate has a strong accounting background, excellent attention to detail, and prior experience in an equipment dealership or service-heavy environment.

Responsibilities:

Accounts Receivable:

• Apply and reconcile incoming customer payments (checks, ACH, credit cards).
• Monitor and manage AR aging reports; follow up with customers on past-due accounts.
• Maintain customer credit files and recommend credit limits in accordance with policy.
• Resolve customer billing issues or discrepancies in a professional manner.
• Prepare monthly AR reports, bad debt analyses, and provision recommendations.

Service Accounting:

• Review and close service work orders, ensuring accuracy of labor, parts, and third-party charges.
• Ensure proper revenue recognition in line with company and GAAP standards.
• Monitor service department profitability, including tracking technician hours, margins, and work-in-progress (WIP).
• Reconcile service-related general ledger accounts (e.g., work-in-progress, deferred revenue).
• Monitor and follow up on warranty claims with OEMs and manufacturers.
• Collaborate with the Corporate Service Manager to maintain accurate job costing and departmental reporting.

General Accounting Support:

• Assist in month-end close, including journal entries and account reconciliations related to AR and service.
• Support internal and external audits with required documentation.
• Continuously review processes for improvements in efficiency and accuracy.
• Ensure compliance with company policies, internal controls, and audit standards

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounting experience, preferably in a dealership or service-based environment.
• Strong knowledge of AR principles and service job costing.
• Experience with dealership management systems (e.g., CDK, DIS, EquipSoft, or similar).
• Proficient in Microsoft Excel and general accounting software.
• High attention to detail with strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities

Competencies:

• Experience in an equipment dealership (agricultural, construction, or commercial).
• Familiarity with OEM warranty claims processes (e.g., Agco, John Deere, CNH, Kubota).
• Knowledge of GAAP and dealership service department workflows

Commitments:

• Service Oriented: We prioritize service in every interaction.
• Honesty & Integrity: We value honesty and integrity with customers and coworkers alike
• Committed & Passionate: We are passionate about supporting our employees and their success
• Communication: We foster clear, open communication with all stakeholders.
• Family: We uphold family values, emphasizing hard work, balance, and care for one another.
• Pride & Confidence: We are proud of what we do and who we do it for.

Compensation and Benefits:

• Parallel Ag offers a generous compensation package  
• 401k retirement plan with company match
• Health, Dental, Vision and Life insurance
• Vacation and sick time off
• Advanced training programs
• Day shift, with a safe work environment

Physical Demands:

This is primarily a sedentary position requiring extended periods at a desk. Occasional walking, standing, or light lifting may be required. Ergonomic practices and regular breaks are encouraged. Reasonable accommodations may be made for individuals with disabilities.

Position Type:

This is a full-time role with a standard work schedule, to be determined and discussed upon hire.

Working Conditions:

• Office environment within a dealership setting.
• Interaction with service and sales departments.
• May require occasional overtime during monthly or quarterly close cycles.

Additional Notes:

• This job description is not exhaustive and may be revised as company needs evolve.