Grants Coordinator - HHFT

Position Title:             Grants Coordinator, Hudson Highlands Fjord Trail

Reporting to:               Development Manager, Hudson Highlands Fjord Trail

Location:                       Beacon, New York

Our Mission:               To create and steward a 7.5-mile linear park along the Hudson River that solves existing safety concerns around                                                   visitation, provides welcoming access to people of all abilities, restores and protects natural resources, and                                                             enhances quality of life for local communities.                            

Mission of Position:     The Grants Coordinator is a full-time, hybrid position responsible for managing the full lifecycle of grant funding opportunities that support the mission and strategic goals of Hudson Highlands Fjord Trail (HHFT). This includes researching and identifying new funding sources, preparing and submitting competitive grant proposals, and ensuring compliance with all grant requirements through timely reporting and documentation. The ideal candidate will be a detail-oriented, organized, and self-motivated professional with a proven background in nonprofit grant writing and administration, particularly with state and federal funding programs. The Grants Coordinator will work both independently and collaboratively with HHFT and Scenic Hudson staff and will be required to work two to three days per week in the HHFT office in Beacon, NY.

Principle Responsibilities may include:

Grant Prospect Research and Strategy:

• Identify public and private grant opportunities that align with HHFT’s mission and priorities
• Collaborate with Development and program staff to evaluate and prioritize funding prospects based on strategic fit and organizational capacity

Proposal Preparation and Submission:

• Prepare and submit all grant applications on a timely basis by working closely with appropriate HHFT staff to interpret funding requirements, provide the necessary documentation and budget projections, collect ancillary submission materials, and write detailed and compelling solicitation letters and proposals.
• Analyze and evaluate grant proposal budgets for correct calculation on expenditure categories such as materials and equipment prior to submission.
• Ensure grant applications comply with the rules and regulations required by the funder prior to submission.

Grant Administration:

• Work with HHFT staff to ensure compliance with awarded grant requirements from award through contract to fulfillment.
• Track grant budget spend downs, analyze budget trends, and make any necessary recommendations to HHFT staff.
• Develop and maintain any related documents connected to tracking the organization’s progress and deliverables in regards to awarded grants.
• Maintain complete and up-to-date grant records in Salesforce.
• Prepare and submit the necessary detailed progress and final reports to funders in timely manner.

Other:

• Assist with staff special events and outreach activities and other duties as assigned by the leadership team. This will require occasional evening and weekend hours.        

Compensation:   Full Time, with competitive benefits and a salary range of: $68,000 - $75,000

• Hybrid schedule
• Generous benefits
• Opportunities for professional development

Contact: Please submit a resume and cover letter with your application. Further information can be found on our website: https://hhft.org/news/opportunities/. No phone calls please.

Background:

The Hudson Highlands Fjord Trail will be a new 7.5-mile riverfront linear park in the Highlands region of the Hudson River Valley. With the project currently under construction, this job is an opportunity to join the dynamic and growing team that will ultimately build, manage, and program the new linear park. The Fjord Trail, in its design and future programming, will emphasize accessibility to a variety of outdoor experiences for all ages and abilities to enjoy – from rugged hikes to shoreline walks to immersive forest and marsh meanders. Hudson Highlands Fjord Trail, Inc. is a non-profit subsidiary of Scenic Hudson, Inc.  

Hudson Highlands Fjord Trail and Scenic Hudson provide equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type.  Decisions related to all terms and conditions of employment are made without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

• Minimum of 3 years of experience in nonprofit grant writing, administration, and reporting (a bachelor’s degree may substitute for one year of experience)
• Strong writing, analytical, and organizational skills with a high attention to detail
• Demonstrated experience with state and federal funding sources, regulations, and processes
• Proven ability to develop, analyze, and monitor budgets and financial reports
• Excellent time management and project management skills with the ability to meet multiple deadlines
• Strong interpersonal and communication skills for working effectively with internal staff, funders, and external partners
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience maintaining confidentiality and managing sensitive information
• Familiarity with Salesforce or other CRM platforms preferred
• Demonstrated commitment to environmental conservation, outdoor recreation, and/or environmental justice initiatives