Payroll Administrator / Data Entry Clerk

Position Summary:
The Payroll Administrator is responsible for the accurate and timely processing of employee payroll in accordance with company policies and regulatory requirements. This role involves maintaining payroll records, calculating wages, managing deductions, and ensuring compliance with federal, state, and local tax laws. The Payroll Administrator works closely with HR and Finance to resolve discrepancies, answer employee inquiries, and support audits and reporting. Attention to detail, confidentiality, and a strong understanding of payroll systems and processes are essential to success in this position.

Primary Objective:
To ensure accurate, timely, and compliant processing of payroll for all employees by maintaining payroll records, applying company policies, and adhering to federal, state, and local regulations. This role supports overall HR and finance functions by delivering precise reporting, resolving payroll issues efficiently, and safeguarding the confidentiality and integrity of employee compensation data.

Duties and Responsibilities:

Payroll Management and Department Leadership
Leads and manages the full payroll cycle to ensure accuracy, compliance, and confidentiality. Aligns payroll operations with company goals through strategic planning, collaboration with key departments, and ongoing process improvements to enhance efficiency and integration with financial systems.

Timekeeping and Systems Administration
Oversee the administration and maintenance of the company’s electronic timekeeping system, ensuring all employee profiles and program assignments are accurately configured. Monitor the timely submission and approval of timecards and manage the seamless transfer of data between timekeeping and payroll systems to avoid errors and delays. Collaborate with operations leaders to enforce compliance with FLSA regulations, manage overtime, and meet approval deadlines. Conduct regular audits of timecard entries to identify and correct discrepancies, ensuring that payroll data aligns accurately with labor reporting requirements and financial targets.

Strategic Collaboration and Cross-Functional Support
Collaborate closely with the Vice President of Human Resources and Operations Management to ensure payroll processes are aligned with broader organizational strategies, including compensation planning, succession management, and talent development. Support the implementation of competitive pay structures and incentive programs, integrating them into payroll workflows to ensure accuracy, compliance, and consistency. Work in partnership with the Accounting team to reconcile payroll-related general ledger accounts, verify accurate labor cost coding, and contribute to precise financial reporting during monthly and quarterly close processes.

Employee Support and Payroll Communication
Serve as the primary point of contact for employee payroll inquiries, addressing and resolving concerns related to pay discrepancies, PTO balances, W-2 forms, direct deposits, and tax withholdings in a timely and confidential manner. Clearly communicate payroll policies, deadlines, and procedural updates to managers and employees, ensuring consistency and compliance across all departments. Facilitate training sessions on payroll procedures, timekeeping systems, and regulatory requirements to promote understanding and accountability throughout the organization.

Reporting, Compliance and Auditing
Prepare regular and ad hoc payroll reports for leadership, finance teams, and external auditors to support informed decision-making and compliance. Monitor labor costs, payroll trends, and overtime usage, providing recommendations to optimize cost control and accuracy. Maintain thorough, audit-ready payroll records and assist with internal and external audits by supplying necessary documentation and performing reconciliations. Continuously evaluate departmental key performance indicators (KPIs) and suggest policy or procedural improvements to enhance payroll efficiency and regulatory compliance.

Special Projects and Daily Pay Administration
Manage employee enrollments and terminations within third-party pay platforms like Daily Pay, ensuring precise and timely processing of DDU files. Actively participate in payroll technology upgrades and system implementations, including testing and rollout support, to enhance operational efficiency. Stay informed on evolving payroll laws, industry best practices, and emerging technologies to continuously optimize payroll processes and ensure full legal compliance.

Additional Responsibilities
Other tasks may be assigned as needed to support the company’s overall operational and financial objectives, with the expectation that the management remains flexible and responsive to evolving business needs. Attend required staff meetings and complete assigned training modules in a timely manner.

Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Industry Knowledge
A comprehensive understanding of industry standards and compliance is essential to ensure adherence to commercial parking regulations, safety guidelines, and PMC brand standards. This involves staying updated on evolving policies, implementing regulatory changes, and maintaining operational integrity. The role also includes managing compliance to meet safety protocols, service expectations, and contractual obligations, protecting both clients and the organization.
 

Adaptability and Flexibility
The candidate needs to be adaptable to changing environments and flexible in managing various demands, especially in a role that involves frequent travel and the capacity to handle unexpected challenges in project management and revenue operations.

Leadership and Decision-Making Excellence
Leads by example with a strong public presence and industry credibility, actively supporting the development and growth of team members. Inspires and empowers others to align with company goals and values, fostering a culture of accountability and high performance. Demonstrates sound, objective judgment and confidently and make informed decisions—even in uncertain situations—to ensure continued organizational success.

Problem Solving and Analytical Reasoning
Effectively identifies issues, assesses relevant data, and applies sound judgment to develop and implement practical solutions. Demonstrates strong analytical reasoning skills with the ability to recognize patterns, evaluate complex information, draw accurate conclusions, and make data-informed decisions that support strategic goals.

Communication and Interpersonal Skills
Excellent communicator skilled at simplifying complex information for varied audiences and building collaborative relationships. Experienced in leading cross-functional teams, managing high-stakes negotiations, resolving conflicts, and achieving consensus, with a leadership style that combines executive presence and approachability.

High Level of Organization
Exceptionally organized and able to manage multiple tasks, priorities, and deadlines with ease. Maintains high levels of productivity and operational efficiency by creating structured workflows, utilizing time management tools, and staying focused on achieving objectives in fast-paced environments.

Education/Experience
The ideal candidate will possess a bachelor’s degree in a related field, with preferred advanced coursework in mathematics and business. A minimum of four years’ experience in full-cycle payroll administration is required. Candidates should be proficient in Microsoft Office applications—especially Outlook, PowerPoint, Word, and Excel—and have strong knowledge of timekeeping and payroll systems, including experience with integrated and automated payroll accounting platforms.

This role demands exceptional analytical and mathematical skills, a proactive approach, and the ability to work independently while managing multiple priorities with precision. A valid in-state driver’s license with a clean record is required, along with successful completion of PMC’s background check and drug screening.

Work Environment
The work environment for this role includes both indoor and outdoor settings, requiring collaboration with teams, vendors, and clients on-site and in corporate environments. Associates may frequently use computers, communicate via phone, and perform duties in or around parking facilities.

Physical Demands
Requirements may include extended periods of standing, walking, and the ability to lift moderate weights when necessary. Specific vision abilities—close, distance, peripheral, depth perception, and focus adjustments—may be required to ensure on-site awareness and safety.

Technology Use
Employees may be required to use personal cell phones for work-related communication, including coordination with team members, managers, and clients, as well as accessing work applications. Reimbursement for work-related phone usage will follow company policy.

Certificates and Licenses
A valid driver’s license and reliable transportation are required for this role, along with maintaining an acceptable motor vehicle record with no more than three moving violations within a three-year period. Candidates must also pass and maintain a clean background check. No special certifications are necessary for this position.

Pay Transparency:
PMC is committed to pay transparency and equity among all employees and provides employees an environment where pay transparency and dialogue on compensation are allowed. PMC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Additional Compensation and Benefits

• Health Benefits – Medical, vision and dental insurance – Upon eligibility
• 401K – Upon eligibility
• Supplemental Insurance – Life insurance and critical illness
• Bonus opportunities
• Internal leadership development program
• Paid time off
• Paid training
• Tuition assistance through Bellevue University – Up to $5,250 per year
• Nationwide discounts through Perks at Work
• Military friendly employer

Employee at Will:
Employment with PMC is on an at-will basis, meaning either the employee or the employer may end the employment relationship at any time, for any reason, with or without cause or notice, in accordance with applicable laws. A 120-day introductory period applies.

Fair Labor Standards Act (FLSA):
This position is classified as exempt under the Fair Labor Standards Act (FLSA), meaning employees in this role are not eligible for overtime pay for hours worked beyond 40 in a workweek at a rate of one and one-half times their regular hourly rate. PMC adheres to all applicable federal, state, and local wage and overtime laws, ensuring that compensation complies with these legal standards. All hourly rates will meet or exceed the minimum wage requirements for your specific work location.

PMC is compliant with all state workman’s compensation laws.

Employee Leave:
PMC is compliant with all state specific required and FMLA paid leave requirements, such as sick leave, state paid family leave, etc.

Equal Employment Opportunity (EEO) Statement:
Parking Management Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

ADA and Equal Employment Opportunity (EEO) Compliance:
Parking Management Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and ensure equal employment opportunity.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.