Coordinator of Alumni Engagement & Operations

Are you interested in building a career that makes a difference and creates a legacy? Parker University, the fourth-fastest growing college in Texas and the fastest-growing college in Dallas, is currently searching for a Coordinator of Alumni Engagement & Operations to join our rapidly expanding team! We are seeking individuals who desire to use their unique skills to innovate and make an impact.

The Coordinator of Alumni Engagement & Operations supports the Director of Alumni Relations in planning and executing programs, events, and communications that strengthen connections between Parker University alumni, students, and donors. This position assists with event logistics, departmental operations, scholarship and mentoring programs, and alumni outreach across all colleges. Working under the direction of the Director, the Coordinator helps ensure smooth day-to-day operations and consistent, high-quality engagement experiences that reflect Parker’s mission and values.

WHAT YOU WILL BE DOING: 

Responsibilities include, but are not limited to:

1. Alumni Engagement & Event Support – 35%

• Assist the Director in planning, coordinating, and implementing alumni programs and events for all Parker colleges.

• Support logistics for Parker Seminars (Vegas and Miami), Parker Alumni Homecoming, Invicta Gala, Golf Tournament, and regional alumni events.

• Coordinate vendor communication, registration, catering, travel, and volunteer needs under the Director’s supervision.

• Prepare event materials, nametags, and supplies; assist with event setup and on-site execution.

• Maintain event attendance data and assist with post-event follow-up and reporting.

2. Alumni & Donor Relations Support- 25%

• Assist the Director with donor stewardship, scholarship tracking, and alumni recognition efforts.

• Help manage donor-funded scholarship records and coordinate communications between Advancement and Financial Aid.

• Draft thank-you notes, invitations, and event recaps for alumni and donors.

• Update and maintain alumni data in Blackbaud and related systems.

3. Student-Alumni Programs – 20%

• Support student-alumni initiatives such as the Parker Mentorship Program, Alumni After Hours, and Alumni Referral initiatives.

• Coordinate logistics, registration, and communications for mentoring events under the Director’s guidance.

• Collaborate with Admissions, Student Affairs, and Career Services to facilitate alumni participation.

4. Office & Administrative Operations – 20%

• Provide administrative and operational support for the Alumni Relations Office.

• Prepare purchase requests, track budgets, process invoices, and maintain supply inventories.

• Schedule meetings, prepare agendas, record minutes, and maintain department calendars.

• Supervise student workers and volunteers as assigned.

• Assist with departmental reporting, goal tracking, and documentation as requested by the Director.

WHAT YOU WILL NEED: 

EDUCATION/EXPERTISE:

• Bachelor’s degree (BS/BA) required.

• 1-2 years of experience in alumni relations, event coordination, advancement, or higher-education administration.

• Strong organizational and administrative skills, including event logistics, scheduling, and data management.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required; experience with Blackbaud, Jenzabar, or Cvent preferred.

JOB REQUIREMENTS/SKILLS/ETC:

• Excellent written, verbal, and interpersonal communication skills.

• Strong attention to detail and ability to manage multiple priorities simultaneously.

• Dependable, professional, and able to follow direction while maintaining initiative.

• Demonstrated ability to provide outstanding customer service and represent Parker positively.

• Ability to adapt to frequent changes, reprioritize quickly, and remain flexible in a fast-paced environment.

• Willingness to learn new systems, processes, and technologies to improve departmental efficiency.

• Ability to travel as needed for alumni and university events.

• Willingness to work evenings and weekends for events.

PHYSICAL REQUIREMENTS:

• Visual acuity to use a keyboard and view a computer terminal. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp.

• May require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand and walk. 

• Ability to occasionally lift, carry and/or move light to medium weight up to twelve (12) pounds and/or exert up to twelve (12) pounds of force.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WHY PARKER?

Founded in 1982 by Dr. James William Parker, Parker University has more than 1,800 students and 34 academic programs. Parker University proudly offers its famed Doctor of Chiropractic degree and Business and Technology and Health Sciences programs.

Parker University has been recognized as a Great College to Work For and one of the 25 Fastest-Growing Colleges in the U.S.

Parker University offers competitive salaries, generous benefits, and the opportunity to engage with our unique campus community.