We are seeking a dependable, detail-oriented, and highly organized Human Resources Assistant to support the daily operations of our HR department. This is an excellent opportunity for someone looking to build and grow a career in Human Resources while gaining hands-on experience in a dynamic, mission-driven environment.
The ideal candidate is a proactive multitasker who communicates clearly, works efficiently behind the scenes, and is passionate about supporting others. You’ll play a key role in ensuring our HR processes—especially onboarding, recruitment, and employee recordkeeping—run smoothly and consistently.
This position offers exposure to multiple HR functions, including compliance, employee engagement, and HRIS systems, making it a strong foundation for future advancement in the HR field. You’ll collaborate closely with experienced HR professionals and have the opportunity to contribute to process improvements and team initiatives.
Responsibilities:
- Coordinate interviews by managing supervisor availability, maintaining the applicant pipeline, and ensuring accurate scheduling and applicant tracking records.
- Conduct I-9 verification process for new hires at our headquarters in Baltimore.
- Review, approve, and upload new hire certifications and documentation into the HRIS system (Paycom), while also assisting with the organization and maintenance of existing employee records.
- Support the onboarding process by serving as a point of contact for new hires, responding to common questions, and providing guidance on required documentation and next steps, both in person and via email.
- Assist with orientation logistics, including preparing materials, supporting portions of orientation, and helping ensure a smooth and welcoming experience for new hires.
- Update internal HR trackers or spreadsheets (e.g., onboarding checklist, I-9 tracker, licensure logs).
- Help coordinate and support employee engagement initiatives, including team meetings, birthday recognitions, internal events, and community outreach activities.
- Respond to employee inquiries using approved templates and resources, addressing topics such as company policies, PTO, and general benefits information.
- Prepare and organize materials for onboarding and orientation sessions.
- Assist with compiling HR metrics or reports when requested.
- Maintain confidentiality and ensure compliance with all company policies and HR procedures.
- Support with other HR assistant tasks or special projects as assigned.
