Child and Family Services | Administrative Assistant I 

Pittsburgh Office

EDUCATION REQUIREMENTS

• Associates degree in Business or related field preferred 

WORK EXPERIENCE

• At least one year’s experience working within office management; or three years’ experience in an office environment with management experience

SUPERVISORY REQUIREMENTS

• None

STATUS

• Full-Time; Non-Exempt

QUALIFICATIONS

• Excellent oral and written communication skills; Working knowledge of Windows software programs (Word, Publisher, PowerPoint, and Excel); Typing: 55 w.p.m.
•  Must demonstrate leadership ability; Must be able to work independently; Must be able to pay attention to detail; Must be able to adjust in a fast pace working environment.

RESPONSIBILITIES

• Process agency reports from Child and Family Services Staff
• File
• Photocopy
• Serve as a Finger-printer for the agency (through IdentoGo)
• Prioritize work assignments to ensure timely completion of all assignments.
• Process incoming/outgoing mail and faxes
• Attend meetings; take and complete minutes and action items of the meetings • Receive, track, and fax releases of information to obtain required medical, dental, and education information
• Receive, track, and fax releases of information to obtain required medical, dental, and education information
• Complete processes that include tracking, mailing, scanning, entering, and approving compliance documents into an internal tracking system, and external electronic filing systems (i.e., KIDS, Extended Reach, Excel); compliance documents are inclusive but not limited to ISP invitation letters, ISP’s, monthly progress reports, contact summaries, medical education and dental information; and clothing inventories
• Complete the Foster Parent Registry process
• Complete clearances
• Other duties assigned based on organizational needs

REQUIREMENTS

• Valid Pennsylvania Driver’s License
• Registered and insured vehicle
• Certificate of Insurance for vehicle
• Valid PA Inspection (even if vehicle is registered in another state)
• Valid/Clean Motor Vehicle Record
• Current Act 33, Police Clearance and FBI Clearance
• City/County travel

This position reports to the CFS Support Supervisor 

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         A Second Chance is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religious; national origin or ancestry; sex; gender identity or expression; sexual orientation disability; marital status; familial status; age (40 or over); or use of a guide or support animal because of blindness, deafness or physical disability of any individual or independent contractor or because of the disability of an individual with whom the person is known to have an association; or on any other basis prohibited by federal, state, or local law.