Next Generation Management & Accounting
Next Generation Management and Accounting Services is a professional property management and accounting company looking to hire a Vendor Manager to become the newest member of our skilled, diverse, and dynamic team!
We are seeking a highly organized and service-oriented Vendor Manager to oversee vendor relationships, ensure contract compliance, and support the smooth operation of the communities we manage. This position plays a key role in maintaining strong vendor partnerships and delivering exceptional service to homeowners and boards.
- Hourly rate: $20.00 - $23.00 / hour
- Schedule: Monday - Friday
- PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays.
- Location: Sunrise, FL
Responsibilities
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Serve as the primary point of contact for all third-party vendors, including landscapers, maintenance providers, contractors, and specialized service professionals
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Coordinate bidding processes, request proposals, and support contract negotiations
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Review vendor contracts to ensure scope accuracy, compliance, and alignment with community needs
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Monitor vendor performance and follow up promptly on service issues, delays, or deficiencies
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Schedule and oversee vendor work, inspections, and project timelines
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Maintain organized records of contracts, insurance certificates, licenses, and W-9s
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Ensure all vendors meet company and association requirements, including insurance and compliance standards
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Work closely with Community Managers to support ongoing projects, preventive maintenance, and emergency service needs
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Assist with budget planning by gathering vendor pricing, cost estimates, and service recommendations
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Support the coordination of board meetings by providing vendor updates and status reports
Qualifications
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Experience in vendor management, property management, community association management, or a similar field
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Knowledge of contracting, bid processes, and vendor compliance requirements
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Strong communication and negotiation skills
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Excellent organizational and follow-through abilities
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Ability to manage multiple priorities and respond quickly to urgent situations
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High attention to detail and strong problem-solving abilities
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Proficiency with standard office software (Microsoft Office or Google Workspace)
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Familiarity with community association operations is preferred but not required
Skills
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Professional, dependable, and proactive
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Strong customer-service mindset
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Able to build positive working relationships with vendors, managers, and association boards
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Comfortable working in a fast-paced environment with evolving needs
