Collections Specialist

POSITION SUMMARY

The Member Solutions Specialist (Collections Specialist) is responsible for preserving the credit union’s assets by controlling delinquent loan accounts, collecting delinquent loan payments and/or recovering collateral.

POSITION RESPONSIBILITIES

General Responsibilities

• Process correspondence for collections department, ensuring accuracy of work. Create form letters, type labels and provide general administrative support.
• Monitor payments for late and/or delinquency status.
• Contact high balance and/or delinquent members by telephone and mail to determine the reasons for balance or delinquency.
• Follow up on delinquent, high-balance, and overdue accounts by phone and/or letter.
• Ensure professional interface with members.
• Arrange for debt repayment or establish repayment schedules, based on members' financial situations to bring accounts to a current status.
• Notify co-signer regarding status of delinquent accounts.
• Trace delinquent members to new addresses by inquiring through various resources including post offices, telephone companies and credit bureaus.
• Analyze financial situation of delinquent borrowers; make recommendations for liquidate collateral or foreclose when other arrangements to bring the loan current are unsuccessful; offer financial counseling sources, repayments plans, deferments, rewrites forbearances, etc.
• Accurately maintain and document electronically stored collection files according to department procedures.
• Secure credit bureau reports. Skip trace on loan accounts. Maintain accurate data for repossession log, bankruptcy files, charge-off list, etc.
• Research payroll deductions-stops, starts, and changes s they may affect the status of a loan repayment.
• Assist members with delinquent real-estate loans and taxes to resolve delinquency.
• Contact references and other lenders by telephone for additional information to determine the member's financial situation.
• Complies with all aspects of BSA/AML and OFAC regulations as it relates to this position.
• Maintain a professional image of the credit union in dealing with members: provide friendly, helpful assistance, upgrade knowledge of financial products and protect member confidentiality.
• Input data into the credit union's collection system, maintain an accurate record of communication and generate reports as requested.
• Respond to telephone calls regarding payment notices and delinquent accounts.
• Monitor mailing of payment notices, ensuring that credit union errors are detected promptly and corrected.
• Provide members with a complete explanation of the loan's status as requested.
• Additional duties as assigned.

EDUCATION AND EXPERIENCE

• High school diploma or GED. Six months to two years of similar or related experience.

KEY COMPETENCIES

• To assure member service is top priority; treat members and other employees professionally with courtesy and respect, always handle situations with the strictest of confidentiality.
• To maintain overall delinquency at below 1.00% Quality of work is satisfactory, with few exceptions. Occasionally identifies and resolves issues outside the normal scope of responsibility.
• To be aware of departmental goals and deadline requirements and attain as required.
• To have a thorough knowledge of the job, including knowledge of Fair Debt Collections Practices Act; to be cross trained on all loan types; to be knowledgeable and in compliance with all bankruptcy laws and restrictions on collections and member contact; rarely need to ask questions.
• To use sound judgment when making decisions in normal situations. Keeps management informed regarding key operational issues affecting the department.
• To be a good team player, assisting other areas of the department as needed; occasionally make recommendations for operational improvements.
• To be adaptable; to adjust to change with reasonable instruction.
• To continually expand knowledge and develop skills.
• Must have good telephone technique and both written and verbal communication skills; ability to work with numbers and attention to detail; computer and key boarding skills.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Work Environment: Business office, the noise level in the work environment is usually quiet to moderate.
• Physical Requirements: Ability to sit or stand at a desk the majority of the workday; talk or hear; stand or walk occasionally. While performing the duties of this job, the team member is typically utilizing a computer, keyboard and phone. May occasionally reach with hands and arms; stoop, kneel, and crouch. The employee may occasionally lift and move up to 30 pounds.

WHAT DO WE OFFER?

BENEFITS

• Medical, dental and vision insurances
• Supplemental insurances
• Pre-tax and Roth 401(k) Safe Harbor options
• Flexible spending accounts
• Health Savings Account (HSA)
• Paid time off (PTO)
• Paid holidays, including birthday
• Bereavement and pet leave
• Basic Life/AD&D, short-term and long-term disability coverage at no cost
• Voluntary Life/AD&D
• Employee Assistance Program

The above information has been designed to indicate the general nature and level of work performed by persons within this job this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all the duties, responsibilities, and qualifications required of persons assigned to this job. Additional duties may be required to perform the job effectively.