GENERAL FUNCTION: Performs a variety of skilled administrative and clerical duties directly related to fundraising activities. These include tracking donations, gift acknowledgement, maintaining donor databases, overseeing in-kind donations, preparing and distributing mailings, and supporting special events. Develops effective working relationships with donors, volunteers, and Program Managers. Solicits in-kind donations to support the program needs and auctions. Provides administrative support to the various positions in the department.
Development Tasks
- Record all donations in Donor Perfect; generate journal entries for Accounting.
- Prepare timely donor acknowledgments (thank you and tax letters).
- Serve as first point of contact for donor and in-kind donation inquiries.
- Coordinate in-kind donation logistics, including timely storage.
- Maintain donor database and update program wish lists.
- Reconcile donor reports with Accounting monthly.
- Provide admin support to Development team.
- Coordinate Cakes for Kids and Feeding San Diego donations.
- Research and solicit in-kind/event donations from individuals and businesses.
- Generate donor and mailing lists; assist with newsletter content.
- Support department meetings; maintain Development Calendar.
- Co-lead Holiday Donation Drive; solicit seasonal program needs.
- Manage ongoing donation drives and storage inventory.
- Coordinate donor recognition items (e.g., bricks).
- Support special event logistics and administrative needs.
- Provide reception backup for CKC Administration.
Special Events:
- Lead event registration and check-out using Greater Giving
- Collaborate with Special Events Coordinator on volunteer management and in-kind solicitations.
- Manage event RSVPs, donor communications, and thank-you letters.
- Assist with setup, cleanup, and preparation of materials for all events.
- Input event data (auction items, guests, sales) into Greater Giving
