Event Operations Coordinator

Position Summary: 
San Vicente West Village is seeking a Part-Time Event Operations Coordinator (20-30 hours per week) to support the planning and execution of private events. This is an as-needed position with a flexible schedule based on event demand. Occasional administrative support days will also be required. 

We are looking for a hospitality professional with experience in fine dining service and private events, who thrives in a high-touch, fast-paced environment and is confident in managing both client needs and internal operations. 

Key Responsibilities: 

• Coordinate and execute onsite private events including dinners, screenings, receptions, and group activations from setup through breakdown 

• Participate in BEO meetings and ensure accurate, timely communication of event details across departments 

• Oversee event staff onsite (servers, bartenders, porters), ensuring timing, service flow, and atmosphere meet San Vicente standards 

• Maintain positive guest relations and anticipate member and client needs with discretion and poise 

• Uphold San Vicente’s culture of confidentiality, exclusivity, and hospitality excellence 

Qualifications: 

• 2–5 years of experience in private event execution and/or fine dining service 

• Experience supervising FOH event staff and managing high-touch clientele 

• Strong communication and interpersonal skills; able to collaborate cross-functionally 

• Ability to multitask, prioritize, and adapt in a fast-paced environment 

• Highly organized, detail-oriented, and committed to delivering elevated guest experiences 

• Proficiency in Microsoft Office; knowledge of Tripleseat and SevenRooms a plus 

• Availability to work evenings, weekends, and holidays as needed 

• Bachelor's degree in Hospitality, Event Management, or related field preferred 

Schedule & Compensation: 

• Part-time hourly role, scheduled based on event needs (evenings and weekends as required) 

• Occasional weekday admin availability required 

• Competitive compensation, commensurate with experience