Project Assistant, Adrienne Arsht Latin America Center

The Atlantic Council seeks a talented, motivated, and organized individual for a dynamic position as a Project Assistant within its Adrienne Arsht Latin America Center. The selected candidate will be deeply involved in the day-to-day operations and events of the Center and will also support the Senior Director. This support includes schedule coordination and management, reviewing event materials, and preparing relevant materials for external meetings, conferences, or trips. The project assistant will also help with planning, coordination, and production of public/private convenings. The candidate is expected to be present at all in-person events of the Center and to receive meeting guests at the office. In addition, the selected candidate will work closely with center mangers to support the day-to-day administrative needs of the Center.

This position requires a proven ability to communicate effectively in English, superior ability to multitask, excellent administrative skills, strong attention to detail, a collaborative disposition, a positive attitude, and knowledge of diplomatic and governmental protocols. The ideal candidate will possess excellent event planning skills, and strong writing abilities. They will possess an interest in political, economic, and social issues in Latin America and the Caribbean and in US foreign policy toward the region. This position is for a six-month initial period with the possibility of extension.

This position is based in our Washington, DC, headquarters, requiring a minimum of 4 days per week in office. The Atlantic Council offers a competitive compensation package commensurate with experience, education, and organizational equity, with offers from $25.49 to $26.45 per hour.

Job responsibilities

• Oversee the Senior Director’s calendar.
• Provide logistical and operational support to the Venezuela portfolio.
• Assist and support the Center’s operations and events, including being present at the Center’s in-person, onsite and offsite convenings. Availability to greet guests for in-person business meetings.
• Liaise with the Atlantic Council’s Engagement and Events team and manage event-related tools.
• Contribute to a range of ongoing projects, including the planning and execution of meetings and events, calendar management, drafting memos, fulfilling administrative tasks, and other activities as needed.
• Help coordinate onsite, offsite, and virtual events, including coordinating VIP arrivals and departures, guest management, and AV coordination.
• Draft event materials such as speaker invitations, event invitations, thank you letters, and additional writing assignments, as necessary.
• Help coordinate expert briefings with stakeholders in multilateral organizations, financial institutions, government, and the private sector, in the United States, Latin America and the Caribbean, Africa, and Europe.
• Produce relevant readouts and summaries of meetings both for internal record keeping and external knowledge sharing.
• Assist the team with operations and special projects, as needed.

• Bachelor’s degree in International Relations, Political Science, Latin American Studies, or a related field such as Global Affairs, Public Policy, or Communications. A minimum of 1-2 years combined professional experience in an office environment, preferably in an international affairs-related position or an executive assistant position.
• Experience engaging with the offices of public and private sector executives.
• Working knowledge of key communications software.
• Proven track record in managing multiple projects simultaneously.
• Outstanding interpersonal skills and demonstrated ability to work collegially with others and with the highest standards of integrity.
• Exceptional written and oral communication skills.
• Excellent organizational, logistical, and administrative skills.
• Strong attention to detail.
• Self-starter with a proven ability to juggle competing tasks under tight deadlines.
• Excellent English communication skills; Spanish is a plus.
• Ability to come into the office 4-5 days per week.

To produce quality work and to successfully achieve our mission, we recognize the need for our staff to maintain a healthy lifestyle and a work/life balance. Our comprehensive benefits package helps to keep costs low for our staff and their families. Benefits include, but are not limited to comprehensive medical, dental and vision insurance, paid time off, 403(b) plan, FSA options, pet insurance, Public Service Loan Forgiveness eligibility, and wellness benefits.