Administrative Assistant-Houston
Job Details
Houston Offices - Houston, TX

Your role:

An Administrative Assistant’s main purpose is to maintain accurate documentation of all Management Office details.  They are responsible for documentation of receivables, payables, telephone calls, work orders and maintaining spreadsheets for any other projects assigned by Property Manager.


Your responsibilities:

  • Accounts Payable – receiving and tracking all invoices to insure they are paid promptly and accurately
  • Review budget to insure costs are maintained within budget
  • Accounts Receivable – maintain accurate documentation of tenant’s rent payments
  • Payment collection for past due tenants
  • Generate tenant memos, newsletters, holiday advertisements, etc. 
  • Resolve tenant issues with excellent customer service
  • Vendor Management
  • Generate and review rent rolls
  • Coordinate tenant move-in and move-out documentation by preparation of move-in packet for new tenants.  Ensure all keys, security cards, signage and all pertinent details are delivered as promised
  • Projects assigned by Property Manager that include creating spreadsheets and documents as needed
  • Assist in budget planning


Who we are:

We are a powerful, 35-year-old brand that relies on biblical principles to achieve good success.  We strive for excellence in all that we achieve in the market place and in the community-at-large. As an organization, we serve our local community missions through volunteer work, and financial contributions to several non-profit organizations that are working to implement Christian values into the market place and in legislation. Not to brag, but we are the top performing REIT and plan to retain our status by buying commercial real estate that is under performing, creating value by improving the properties and increasing occupancy. In doing so, we will grow the company to $2 billion in assets by 2025 and $5 billion by 2030.


We can offer you:

  • A competitive total compensation package including a base salary, performance bonus and a robust package of health, retirement paid vacation benefits, shared savings and more.
  • A faith based corporate culture. We are ranked as a top place to work in Houston, find out why here:
  • Unlimited growth potential; we love to promote from within!
  • Professional Development, we believe the highest calling of leadership is the growth and development of people.


Hartman Management, is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.


Your experience and skills:

  • Minimum one-year experience as an administrative assistant within a Property Management organization
  • Excellent customer service
  • Polished presentation and strong written and verbal communication
  • Strong Multi-tasker
  • Strong computer literacy in MS Word, Excel, Outlook and Yardi
  • High School Diploma required
  • Bookkeeping or financial background preferred