Executive Sales & Event Coordinator

Location: Chicago, IL 

FLSA Status: Non-Exempt 
Department: Sales & Strategic Partnerships & Events 
Reports To: VP of Strategic Partnerships & Events 

Position Summary 

We are seeking a highly organized and proactive Executive Project & Events Coordinator to support our Sales Executives and Strategic Partnerships & Events teams. This role is ideal for a detail-oriented professional with strong project management and event planning experience, who thrives in a fast-paced environment and enjoys working across teams and with high-level stakeholders.   

Essential Duties and Responsibilities 

• Drafts, edits, and formats professional correspondence, presentations, and other documents. 

• Manages complex calendars, schedules meetings and calls, and prepares agendas for internal and external engagements. 

• Coordinates communications such as meeting notices and invitations on behalf of Sales Executives. 

• Assists in planning and execution of client-facing events, including familiarization trips, advisory boards, and in-market activations. 

• Partners with the VP of Strategic Partnerships & Events to execute event logistics—venue selection, invitations, registration, catering, AV, and transportation. 

• Supports presentation development and contributes to strategic communications. 

• Represents Sales Executives professionally in interactions with staff, clients, board members, and stakeholders. 

• Collaborates with CRM and data teams to identify and share insights with internal and external audiences. 

• Performs additional duties as assigned. 

• Bachelor’s degree preferred, or equivalent practical experience. 

• 3–5 years of experience supporting senior executives, event planning, or project management. 

• Demonstrated success managing projects from start to finish; experience in events or hospitality is a plus. 

• Strong organizational and time management skills with the ability to prioritize and meet deadlines in a fast-paced environment. 

• High attention to detail and ability to manage multiple tasks independently. 

• Proven ability to handle confidential information with discretion. 

• Excellent communication and interpersonal skills; able to interact professionally with stakeholders at all levels. 

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with AI tools to enhance productivity. 

• Willingness to work flexible hours as needed. 

Physical Requirements and Work Environment 

• Ability to work at a computer and remain seated for extended periods. 

• Occasional travel within the city required, including walking and standing for events. 

• Must be able to attend evening and weekend meetings or events as needed. 

• Requires fine motor skills for computer and office equipment use. 

This position offers a competitive salary + benefits package and hybrid work schedule. 

Choose Chicago is an Equal Opportunity Employer