We are seeking a highly motivated and organized Front Desk Receptionist to join our team. This is an entry-level administrative position ideal for candidates looking to grow into administrative assistant roles within our dynamic, team-oriented environment. The Front Desk Receptionist will serve as the first point of contact for employees, guests, and clients, and play a critical role in supporting our day-to-day administrative operations.
This role requires strong communication skills, a friendly demeanor, basic computer proficiency, and the ability to multitask. This person must have a customer service spirit and thrive in a teamwork environment. It's a great starting point for building customer service and administrative experience.
Â
ESSENTIAL JOB FUNCTIONS
List essential functions of the position by job level from entry level to highest level.
Please note: The job descriptions may not be inclusive of all assigned duties, responsibilities, etc. of the job; duties and responsibilities include, but not limited to –
- Maintain and update Samuel resumes for staff as needed for project proposals and business development
- Assist with the monthly Samuel newsletter and organize employee celebrations, such as birthdays and work anniversaries
- Submit and track building work orders to ensure facility maintenance issues are addressed promptly
- Oversee reception area management, ensuring a welcoming and organized space for guests and employees
- Provide consistent front desk and phone coverage, directing calls and visitors with professionalism
- Receive, log, and distribute all incoming shipments and deliveries
- Manage conference room scheduling and support internal meeting coordination logistics
- Distribute office-wide communicationsÂ
- Coordinate emergency evacuations for the office
- Support planning and execution of Lunch & Learn sessions and other employee events
- Handle postage and outgoing shipping needs for the office
- Prepare new hire name workspaces and welcome materials in coordination with HR
- Organize and manage monthly celebration events, including refreshments, decorations, and coordination with department leads
- Assist in forwarding building and medical emergency calls to appropriate contacts in a timely and accurate manner
- Fleet vehicle coordination
- Travel coordination
- Safety PPE coordination
