Bilingual (Spanish) Warehouse Office Assistant

Job Summary: 

• The Warehouse Office Assistant will provide support to the Warehouse Office Lead and other warehouse personnel. The ideal candidate will be an energetic, self-motivated professional who is proactive, pays strict attention to detail, and comfortable taking initiative.   

Supervisory Responsibilities: 

• None 

 Duties/Responsibilities: 

• Provides administrative support and assistance. 

• Coordinates internal resources and vendors for the efficient execution of tasks/projects. 

• Performs office tasks including maintaining records, ordering supplies, and scheduling routine/emergency maintenance. 

• Assists in receiving goods and verifies the quality and count of all items unloaded from trucks and trailers; checks against suppliers’ count and immediately reports discrepancies to carriers, supervisor, and purchasing officer per company policy. 
• Verifies and records all items loaded for shipments. 
• Carefully and accurately maintains shipping records for requested categories including goods returned, dunnage, and returnable pallets. 
• Assists in maintaining database of shipment data to ensure that customer orders are updated and that appropriate billing documents are provided to accounting or other associated departments as required. 
• Completes information on damage claims for in-transit damage. 
• Performs other clerical and administrative duties as needed.

Required Skills/Abilities:  

• Bilingual in Spanish and English
• Solutions-oriented with the ability to follow directions provided from the Warehouse Lead.

• Excellent verbal and written communication skills.  

• Excellent organizational skills and attention to detail. 

• Excellent time management skills with a proven ability to meet deadlines. 

• Ability to function well in a high-paced and at times stressful environment. 

• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. 

Education and Experience: 

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred. 

• At least four years of related experience required.  

• Experience in logistics and supply chain solutions a plus. 

Physical Requirements:  

• Prolonged periods sitting at a desk and working on a computer. 

• Must be able to lift up to 15 pounds at times.