Accounting/Payroll Coordinator

SUMMARY:  The Accounting/Payroll Coordinator is responsible for administrative and accounting duties within the accounting and payroll departments.

ESSENTIAL RESPONSIBILITIES AND TASKS: 

• Maintain all payroll filing systems including employee active and terminated files as well as payroll vendor files.
• Monitor Pending PTO and Missed timecard punches to ensure approval, accuracy, and completeness.
• Assist in the preparation of biweekly payroll with duties as assigned by Payroll Manager.
• Perform payroll and vendor account reconciliations.
• Responding to employee and vendor inquiries.
• Perform full-cycle accounts payable duties including coding invoices, ensuring accuracy of invoices, data entering information into the computer system, and processing payments to vendors.
• Monthly report preparation and journal entries as needed for payroll and accounts payable.

• Achieve outcomes using methods that align with CODA’s mission and values: 

• Communicate accurately and positively about recovery and the use of evidence-based treatments. 
• Use data and science to identify barriers, overcome obstacles, and inform decisions.
• Be financially responsible; avoid waste, document accurately, seek new opportunities to serve. 
• Demonstrate compassion and respect for others.

REQUIRED EDUCATION AND EXPERIENCE:

• At least 3 years’ experience in bookkeeping, computerized accounting systems, including payroll and accounts payable.
• Proficient at 10-key and data entry.

COMPETENCIES AND SKILLS:

• Ability to deal with confidential information with discretion and tact.
• Ability to convey a positive attitude and treat others with respect.
• Ability to take personal responsibility for the quality and timeliness of work, and achieve results with little oversight.
• Ability to diligently attend to details and pursue quality in accomplishing tasks.
• Ability to utilize both oral and written communications skills to effectively communicate with patients, co-workers, community resources, supervisors, and various other individuals encountered in the course of performing work while maintaining patient confidentiality and establishing professional rapport.
• Ability to operate a computer, utilize basic MS Office programs, and effectively navigate payroll software. 

REQUIRED CERTIFICATIONS AND LICENSES:

• None.

PHYSICAL DEMANDS: 

• Must be able to operate a personal computer for extended periods of time, including reading from a computer monitor, keyboarding, and using a mouse.
• Ability to work in a shared office space with limited privacy.
• Must be able to lift up to 25 lbs. occasionally.

OTHER REQUIREMENTS: 

• Consistent attendance and punctuality are required of this position.
• A negative result on all pre-employment, reasonable basis, and post-accident drug screens.
• An acceptable criminal record as determined by DHS, the Oregon Administrative Rules, and the Oregon Revised Statutes; and no current supervised parole or probation.