Administrative Assistant - Full-time/Temporary

TEMPORARY POSITION - EXPECTED DURATION: January 5, 2026 - June 5, 2026

SUMMARY:                                                                
Responsible for performing administrative support and assistance duties for the Front Office including meeting and greeting guests, answering phones, directing traffic and assisting with campus access and security monitoring, ensuring accurate attendance for students. Additionally, the Administrative Assistant is responsible for supporting the work of the Academic Administration.

RESPONSIBILITIES 

• Answers and directs all incoming calls
• Greet visitors and assist in keeping the campus secure by screening visitors to campus Help visitors to sign in to campus through SchoolPass and use of visitor logs and badges
• Assist students with periodic needs, for example, if they are leaving early, contacting their parents, and nurse responsibilities in the absence of the school nurse. Follow all procedures to make sure parents sign their students out correctly through SchoolPass
• Administrative tasks as assigned for the Middle School Director, Lower School Director, and the Whole Child Leadership Team (WCLT)
• Stay up-to-date on-campus events and activities to better direct visitors and students
• Compiles and maintains daily attendance records
• Arrange substitute teaching coverage for absent faculty (includes responding outside of normal business hours)
• Assist in transportation arrangements for field trips and overnight trips
• Creates annual schedules for community hospitality options (Tuesday Treats, Kitchen Duty, Carpool placards)
• Maintain Lounge supplies (order coffee, milk, etc.)
• Maintain front office and mail room supplies and organization 
• All other duties as assigned
   

SKILLS and COMPETENCIES
Ability to prioritize and perform multiple tasks in a calm, friendly, and organized manner.  Ability to successfully complete duties in an environment with constant interruptions and distractions. Ability to operate a computer and enter data accurately. Candidate should have intermediate to advanced Excel and Word skills and be a quick learner, able to learn new software/computer programs quickly. 

EDUCATION and EXPERIENCE 

• Bachelor of Arts degree in related field preferred; and 
• Administrative assistant experience; or equivalent combination of education and experience 
• Experience in an independent school and/or not-for-profit environment preferred 

PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is