Accountant

Rooted in the Bronx, New Settlement stands with community members to break systemic barriers, advance justice, promote leadership and strengthen neighborhoods. By ensuring agency around education, employment, housing, wellness and creative expression, we help cultivate an equitable society where individuals and families have the power to use their voice to create the change they wish to see.  

Since New Settlement’s inception in 1989 as a settlement house rooted in the Bronx, our organization has been a responsive community partner. Originally established to revitalize abandoned buildings into affordable housing, New Settlement has since evolved into a multi-generational, forward-looking organization. We support 15,000 members of the community annually by providing organizing in housing and schools, and programs in education, college access, youth development, arts, workforce development, wellness and more. EEO/AA 

JOB SUMMARY: We are seeking a detail-oriented and highly organized Accountant to support the day-to-day financial operations of the organization. This role is responsible for managing accounts payable, recording financial transactions, reconciling bank activity, processing payroll entries, and maintaining accurate financial records in QuickBooks. The ideal candidate will be proactive in monitoring cash flow, ensuring compliance with internal controls, and assisting with monthly closes and audit preparation. Additional responsibilities may include supporting budgeting efforts, tracking contract and grant expenditures, preparing financial reports, and contributing to process improvements. This is a critical role within the fiscal team, requiring accuracy, efficiency, and a strong understanding of accounting principles and financial systems.

Job Duties include but are not limited to:

• Enter invoices from Bill.com into QuickBooks
• Process vendor payments via checks, Bill.com, EFT, and ACH as approved by the Executive Team
• Review credit card transactions from BILLSpend & Expense for missing account codes
• Enter Webster Bank credit card transactions in QuickBooks
• Monitor bank accounts for fraudulent activity
• Prepare and distribute weekly cash snapshot
• Issue weekly stipend checks and enter in check positive pay
• Record bi-weekly payroll, related withholdings, and fringe benefits transactions
• Record bank deposits and auto-pay bills
• Reconcile bank accounts on a daily basis
• Reclassify expenses as identified by the Contracts Team
• Review Accounts Payables aging report and follow up on outstanding items
• Prepare and Issue 1099s at year-end
• Track and submit monthly uncleared checks report
• Void and re-issue checks as needed
• Update and maintain Class List and Chart of Accounts
• Maintain financial records in compliance with accepted policies and procedures.

Potential additional duties to consider:

• Assist with month-end and year-end close processes, including journal entries, accruals, and reconciliations
• Prepare supporting schedules for audits and assist external auditors with documentation requests
• Assist in budget preparation and monitor actuals vs. budget variances
• Support grant or contract reporting requirements, including tracking restricted funds (if applicable)
• Ensure sales tax compliance, including tracking and filing sales/use tax returns, if relevant
• Research and resolve accounting discrepancies or variances in general ledger accounts
• Support internal process improvements to increase efficiency and strengthen internal controls
• Assist with financial reporting or prepare internal financial summaries for department leaders or executives

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, or a related field
• 3-5 years of experience in financial management, accounting, or a similar role, preferably within a non-profit organization
• Solid understanding of US GAAP; demonstrated experience in all aspects of accounting mentioned in the above job description.
• Familiarity with QuickBooks Online accounting software
• Strong analytical skills, attention to detail, knowledge of financial principles, and proficiency in accounting software.
• Excellent oral and written communication
• Strong organizational skills- must be detail-oriented
• Ability to work as part of a team and multi-task
• Proficient computer knowledge and skills
• Commitment to our mission and values

POSITION REQUIREMENTS:

• Must be cleared and maintain clearance throughout the duration of employment by NYC DOE fingerprinting.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

• The ability to sit, stand, walk, and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and communicate effectively.
• The ability to frequently sit and reach with hands and arms.
• The ability to occasionally lift and/or move up to 20 pounds.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

• Must be able to utilize office equipment such as desktop/notebook computers, copiers, printers, scanners, telephones, and calculators.
• The noise level in the work environment is usually moderate.

Employment is at will and employees will undergo 45- and 90-day check-ins during their 90-day probationary period.

NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow other instructions and to perform other job-related duties requested by their supervisor. This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.

New Settlement is proud to be an Equal Opportunity Employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions expected of an employee. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of you as an employee. You may be asked to perform other duties as required.