Position Summary:
The Clinical Skills & Simulation Coordinator at Methodist University Cape Fear Valley Health School of Medicine will work closely with faculty, staff, and students to coordinate the efficient and cohesive delivery of clinical skills, simulation, anatomy, and ultrasound learning experiences. The coordinator plays a dynamic role in facilitating communication, logistics, and academic reporting within the School of Medicine and with external educational partners.
Key Responsibilities:
- Scheduling and Operations:
- Collaborate with the Assistant Dean for Clinical Skills, the Director of Simulation Education, the Director of Ultrasound Education, the Director of the Standardized Patient Program, and course directors to schedule learning activities, including small group learning, OSCEs, anatomy labs, ultrasound sessions, and simulation events. Ensure schedules are distributed to all stakeholders in a timely manner.
- Create and distribute student schedules for clinical skills, OSCEs, anatomy labs, ultrasound, and simulation.
- Coordinate with the Director of the Standardized Patient Program to ensure all necessary arrangements for SP encounters and evaluations.
- Assist the Director of the Standardized Patient Program as needed with scheduling, training, and other duties as assigned.
- Ensure room and equipment reservations are made in a timely manner.
- Collaborate with the Cape Fear Valley Simulation Center on scheduling space and equipment.
- Oversee ordering supplies and supply contracts for learning activities.
- Provide event support as needed during learning sessions.
- Assist with set-up and take-down of learning activities.
- Ensure signage and room reservations are visible to students and faculty.
- Assist students and faculty in navigating spaces and room assignments.
- Troubleshoot operational and technical challenges that arise during learning events.
- Provide basic IT and A/V support during learning sessions.
- Academic and Administrative Support:
- Maintain relevant information and documents, create reports, and perform daily administrative tasks such as answering the phone, and coordinating meetings.
- Collaborate with course directors, anatomy, ultrasound, clinical skills, and simulation faculty to ensure course content, rubrics, and messages are organized and distributed on the educational platform (Canvas).
- Take and track attendance for learning activities.
- Ensure evaluation forms are distributed to students and faculty.
- Serve as a proctor as needed for exams and OSCEs.
- Manage and maintain proficiency with multiple technological platforms for courses (SimCapture,Canvas, One45, ExamSoft, etc.).
- Manage cloud-based storage of course materials, including course content and schedules.
- Coordinate scheduling and record minutes for departmental meetings and distribute them appropriately.
- Communication:
- Serve as a liaison between students and faculty.
- Respond to faculty and student issues, identify problems, and propose solutions.
- Facilitate interoffice and interdepartmental communication to ensure seamless operations.
- Faculty:
- Coordinate with Faculty Affairs to ensure each teaching faculty member has a faculty appointment. Prior to the start of each course, provide a list of teaching faculty to the Curriculum Committee/Faculty Affairs.
- Maintain the schedule of small group preceptors and clinical teaching faculty, always ensuring adequate group coverage and available backup.
- Maintain relationships with faculty preceptors and distribute preparation material for each class session.
- Track attendance of faculty for reimbursement and accreditation.
- Collaborate with leadership to ensure policies and required training materials are distributed to, and completed by, clinical teaching faculty and resident physicians.
- Other duties:
- Collaborate with other members of the clinical skills and simulation team on shared responsibilities.
- Assist with special events and workshops, such as orientation, white coat ceremony, commencement, and various student, faculty, and staff events/workshops. This position may require occasional evening and weekend work for special events.
- Ensure all educational activities comply with Methodist University, and MU CFVH’s policies and regulations, such as Title IX, and Information Security, including but not limited to; HIPAA, FERPA and other state and federal mandates.
- Track due dates of special projects to ensure timely responses and completion.
- Assist with special projects, including accreditation, grant projects, and community outreach, providing needed materials to and for other departments.
- Additional duties and responsibilities may be assigned or modified at any time, with or without prior notice.
