JOB SUMMARY
This position performs technical duties of the daily and monthly accounting functions of the District and serves as a backup to the HR Generalist in the areas of payroll processing and benefits administration. The position may receive additional assistance on a part-time or seasonal basis by an Accounting Assistant or Intern.
JOB DUTIES & RESPONSIBILITES
Accounts Receivable/Accounts Payable:
- Manage the District’s Accounts Receivable and Accounts Payable functions.
- Generate daily cash and credit card reports from POS systems, count receipts, reconcile POS reports, prepare deposits, and record in accounting software.
- Prepare and submit monthly state sales tax returns.
- Prepare and send monthly invoices from the District and the Mandan Parks and Recreation Foundation to appropriate user groups and/or donors; prepare donor contribution receipts.
- Review and initiate EFT payments for MAC monthly fees and MAQC memberships.
- Download monthly credit card statements and match to supporting receipts.
- Record monthly utilities, credit card, and invoice batches in accounting software.
- Maintain vendor files, remit payments to vendors, and complete year-end 1099 filings.
- Monitor and record merchant credit card fees and ensure PCI compliance in all merchant accounts.
- Prepare supporting documents and schedules for the annual financial audit and respond to auditor inquiries and records requests.
- Assist with revenue/expense reports for various facilities and projects as assigned.
- Scan paid invoices and credit card receipts to Paper Vision.
Payroll:
- Serve as a backup to the HR Generalist with the ability to process bi-weekly payroll and maintain employee records within the Paycom system during the absence of the HR Generalist.
- Ensure employee benefits are properly withheld and remitted according to federal and state requirements, reconciling and recording within the general ledger.
- Record bi-weekly payroll entries in the general ledger.
- Maintain payroll and/or benefits spreadsheets as assigned.
- Work with the HR Generalist to ensure accurate W-2 and ACA reporting in compliance with applicable state and federal laws.
Other Accounting Functions:
- Reconcile monthly bank statements and provide them to the Accounting Manager for review.
- Review monthly adjusting journal entries as recorded by the Accounting Manager for internal control purposes.
- Evaluate and develop a records retention system in accordance with the guidelines set forth in state statutes for park districts.
- Assist with ongoing records maintenance of equipment, vehicles, buildings, and contents for insurance and capital asset requirements.
- Assist with the review and development of the Accounting Policies and Procedures Handbook.
- Maintain a detailed instruction manual of Accountant position duties for cross training purposes.
- Perform other duties as assigned.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
