Administrative Assistant

The Catholic Diocese of Corpus Christi is seeking a qualified Administrative Assistant to support the Office of Communications in the Chancery. This position will assist the Office of Communications through various administrative duties and office operations support.

Ministerial Character:

The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him.  In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community.  In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people.  He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities.  Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Duties and Responsibilities:

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both your professional and personal life
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church
• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
• Perform general clerical duties
• Maintain department supplies inventory using diocesan procedures
• Greet and be of service to visitors coming to the Communications office
• Create and modify documents using Microsoft Office and Adobe Creative Cloud
• Oversee advertising for South Texas Catholic (STC) magazine and diocesan directory, including recording new ads, responding to ad inquiries, proofreading ads, billing for ads
• Process return mail labels for STC and update STC mailing list
• Maintain good relations with local postal staff and utilize the Postal Gateway system including making quarterly postage deposits, processing annual ownership report, reporting monthly advertising percentages, and processing other postal reports
• Maintain good relations with the STC printing/mailing service, including sending each issue’s print order with a mail list, handling any print, shipping, or cost problems that arise, and placing printing orders for the office
• Maintain budget and oversee accounts receivable/payable for department
• Oversee independent contractor compliance with HR and Accounting for department
• Maintain the Catholic Directory: Diocese of Corpus Christi for print using Adobe
• Attend evening or weekend special events as needed
• Perform other duties as assigned

Mental/Physical Demands:

• Ability to carry, pull, push, lift, or move objects 10 pounds or more
• Ability to maintain composure under duress; maintain emotional control under stress
• Maintain confidentiality

Minimum Qualifications:

• High School Diploma or equivalent
• General knowledge of Microsoft Office: Word, Excel, Publisher and Outlook
• Knowledge of Adobe Creative Cloud and Quick Books
• Experience in an office environment preferred

Required Skills and Abilities:

• Strong professional etiquette skills including telephone and email protocols
• Professional verbal and written communication skills in English; Spanish speaking preferred
• Ability to handle multiple projects and prioritize tasks in a fast-paced environment
• Strong critical thinking and problem-solving skills
• Must be professional and courteous
• Ability to work independently and to establish and maintain effective working relationships with colleagues and members of the community
• Ability to maintain confidentiality and use discretion
• Able to work outdoor events
• Strong organization skills and attention to detail

Position Information:

• Reports to Director of Communications
• Part-time, non-exempt position; scheduled hours not to exceed 29 per week
• Must successfully complete pre-employment screening including criminal history background check, motor vehicle record review (MVR), and drug screening
• Certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required
• Must adhere to all Diocesan policies and procedures

***In order to be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources.***