Schedule: Full-Time | Monday – Friday | 8:30 AM – 5:00 PM (with ½ hour lunch and two 10-minute breaks)
Location:Â San Carlos, Ca (This is not a remote or hybrid position)
About SleepQuest
SleepQuest is a leader in sleep apnea treatment and diagnostics, committed to helping people live better lives through quality care and innovative technology. As a part of our team, you'll play an essential role in supporting our mission through accurate, timely, and detailed accounting work that keeps our business running smoothly.
Position Overview
The Accounting Operations Specialist plays a vital role in managing the company’s day-to-day financial operations. This includes processing daily deposits, managing accounts payable, supporting the billing department, and participating in month-end close processes. The ideal candidate will be detail-oriented, highly organized, and comfortable handling multiple tasks in a fast-paced environment.
Key Responsibilities
Daily Deposits
- Open and process all mail received at the Corporate office
- Reconcile ACHs and download daily banking activity
- Enter Lock Box and physical check payments into QuickBooks (QB)
- Enter webstore and cash payments into QB
- Run and process credit card payments (mail/fax)
- Prepare and scan physical deposits into the online banking platform
- Post payments and confirmation of Sales Orders in the Medical Billing software
- Apply and post credit card payments in the Medical Billing software
- Scan deposit paperwork and other documentation into the Medical Billing software
- Prepare daily recap forms for reconciliation between QB and Medical Billing software
Accounts Payable
- Enter and file vendor invoices (mail and email)
- Manage manufacturer invoices to ensure proper inventory receipt date matches the received date in the Medical Billing software
- Process and monitor ACHs and lease payments
End-of-Month Tasks
- Follow-up on uncashed checks
- Reconcile QuickBooks accounts and Bank activity
- Reconcile credit card statements and obtain receipts as needed
- Maintain and report on petty cash logs
- Create monthly reports
- Assist with employee expense reports
Required Skills & Qualifications
- High School Diploma or higher education
- 2-3 years of general accounting or AP/AR experience
- Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Time management and ability to meet deadlines
- Proficiency in Brightree is considered an asset
- Previous experience with accounting or financial operations management (preferred) OR
- Previous experience with accounting department administration or management (preferred)
- Ability to interpret and explain accounting processes to non-financial stakeholders
Physical & Work Requirements
- Prolonged periods of sitting and computer work
- Ability to lift up to 15 lbs occasionally
- Must be able to communicate clearly and exchange accurate information
