Facilities Manager

LIFELONG LEARNING ADMINISTRATION CORPORATION (LLAC)

Full Time, Monday - Friday

This position offers a hybrid/remote work arrangement.

Successful candidates must reside in Texas and be willing to travel up to 50% of the time for this full-time role. 

Help Us Change Lives

We live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it.  Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the person who made a difference in your life? Now it’s your turn.

Learn more about us at https://learn4life.org/

How You Will Make an Impact

The Facilities Manager is responsible for the design, development, and implementation of facilities related policies, programs, and procedures. This Position oversees and manages the day-to-day facility operations, coordinating maintenance and repair activities, plumbing, electrical and security systems, ensuring compliance with safety regulations, and providing a clean, functional, and safe environment for students, staff, and visitors. The Facilities Manager work closely with school administrators, staff, and external vendors to achieve these objectives. 

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Develop and implement effective facility management policies, procedures, and systems.
• Prepare, solicit, and analyze bids from vendors, negotiates terms of agreement, recommends contract terms and vendor performance to ensure compliance with agreements. Prepare bids and contracts for construction and facility acquisitions.
• Evaluate and negotiate contracts with vendors, contractors, and service providers to ensure high-quality and costeffective services.
• Assist in the search for new locations, including conducting demographic and dropout rate reports.
• Oversee the day-to-day operations of all facilities, including building maintenance, custodial services, security, and groundskeeping.
• Monitor and evaluate facility conditions, identify areas for improvement, and develop action plans to address deficiencies.
• Coordinate with contractors, suppliers, and service providers to ensure timely and cost-effective facility.
• Review leases, manage CUP submitting, and oversee build outs with contractors and architects.
• Collaborate with school administration on design of new facility layouts.
• Provide the highest level of customer service and support and finds the best solutions in resolving day to day problems and issues presented by employees, clients, and vendors, etc.
• Ensure regular on-going inspections of facilities to guarantee a well maintained and OSHA compliant concern.
• Maintain accurate records of maintenance activities, equipment inventories, and warranties.
• Maintain accurate records of expenditures, invoices, and financial reports related to facility operations.
• Perform assigned work within company timelines and keep high availability to ensure an expedited response to inquiries.
• Participate in staff meetings or training as assigned.
• Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.   
• Supervisory Responsibilities: Manage, coordinate, supervise, coach, and direct the hiring, training, and timely performance evaluations of team members, oversee their daily activities and oversee the daily workflow of the department.  

KNOWLEDGE, SKILLS, ABILITIES:

• Strong knowledge of building systems, maintenance practices, and regulatory requirements.
• Knowledge of laws, regulations, policies, and procedures relevant to the area of employment
• Knowledge and understanding of the Organization’s culture, business units, services, and products.
• Ability to interpret and apply laws, regulations, policies, and procedures.
• Ability to exercise critical thinking and use logic and reason to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to analyze business data or information: identify the underlying principles, reasons, or facts of information by breaking down information or data.
• Ability to make decisions, solve systems and process problems, analyze information, and evaluate results to choose the best solution.
• Ability to work under tight deadlines and handle multiple requests or interruptions while timely completing projects or assignments.
• Self-sufficient, resourceful, and committed to providing excellent customer service
• Strong attention to detail and record-keeping skills
• Excellent verbal, written, and interpersonal skills 

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Facilities Management, Engineering, or related field or 2 years equivalent work experience demonstrating applicable skills in a relevant industry or discipline. Equivalent experience is included in and not separate from total years of professional experience. 
• 3+ years of experience in facilities management, preferably in an educational or similar setting preferred.
• 1 year of combination experience in leadership and management roles preferred.
• Knowledge and/or experience in project management, program development, organizing, prioritizing, coordinating, implementing, and managing multiple programs, projects, tasks, and building teams is a plus.
• Professional Certification a plus.
• Strong autonomy, reliability, responsible, dependability, and willingness to take on responsibilities and challenges.
• Proficient skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications.
• Ability to travel in the performance of job duties is required.
• Ability to lift, carry, push, and pull objects weighing up to 25 pounds. 

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination, high people engagement.
• Finger Dexterity: primarily using the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must accurately, loudly, or quickly convey detailed or important instructions or ideas.
• Average Hearing: able to hear average conversations and receive ordinary information.
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents and operate office equipment.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Prolonged periods sitting at a desk and working on a computer.
• Working in a low to moderate noise environment with frequent deadline pressures.