Accounts Receivable Technician

LIFELONG LEARNING ADMINISTRATION CORPORATION

Full Time, Monday - Friday; 8 a.m. - 5 p.m.

This role requires quarterly in-office activity in Lancaster CA

The Lifelong Learning Advantage
At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.

Learn more about us at https://llac.org/ 

How You Will Make an Impact
The Accounts Receivable Technician will perform a variety of technical work using accounting software to prepare bank transactions, including but not limited to, deposits, transfers, and General Ledger (GL) entries. This Position will perform billing reconciliation, and GL entries, and handle monthly payments to benefit insurance companies. This position will coordinate receipt of invoices and related documents with internal Departments and clients. This position reports to Director, Finance of Analytics & Reporting or designee.

RESPONSIBILITIES/DUTIES
This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.​​​​​

• Assemble, transfer, tabulate, calculate, verify, and file all bank transactions. 
• Perform all bank deposits in a timely manner using the remote deposit feature. 
• Prepare, balance, and reconcile accounting records and reports. 
• Reconcile cash sheets with deposits and monthly bank records. 
• Identify and resolve data discrepancies; Consult with management on questionable trends in receipt reconciliation. 
• Maintain accounting records in an organized and current manner. 
• Follow up on missing or unusual payments. 
• Utilize accounting systems to input data and to produce reports. 
• Assist with preparation of payment allocation schedules. 
• Coordinate receipt of back-up documentation and other supplemental information with Departments and external clients 
• Maintain and update internal control policies and procedures. 
• Provide management with recommendations to improve workflows and increase efficiency. 
• Embrace changing technologies and procedures to improve efficiencies and methodology. 
• Support with auditing, processing, and filing to the Finance Department, when necessary 
• Respond to inquiries and requests from employees, clients and contracted vendors. 
• Communicate needs, issues, and ideas to supervisor to assist with daily tasks, suggest improvements, and to seek assistance when necessary. 
• Attend staff meetings and trainings. 
• Perform administrative duties, responsibilities, and activities as assigned, which may be changed or modified from time to time.

KNOWLEDGE, SKILLS, ABILITIES

• Understanding of accounting procedures 
• Knowledge of methods and practices of bookkeeping and financial recordkeeping 
• Knowledge of methods used in developing and preparing financial reports.
• Ability to perform complex accounting functions.
• Ability to read, understand information and carry out oral and written directions.
• Ability to meet schedules and timelines.
• Ability to use discretion in handling confidential information.
• Understand and carry out oral and written directions.
• Ability to maintain cooperative and effective relationships with employees, management, clients and vendors.
• Ability to learn new technologies.
• Ability to establish and maintain positive and productive working relationships.
• Ability to perform data entry with diligence and maintain records correctly.
• Detail oriented, self-sufficient, resourceful, and committed to providing excellent customer service.

MINIMUM QUALIFICATIONS

• High School Diploma or General Education Diploma is required. 
• College Degree or Certificate or equivalent training in accounting is preferred. 
• 3 years of experience in fiscal recordkeeping and reporting involving accounting systems is required 
• Proficient in accounting software applications (i.e., SAGE, Abila, MIP Cloud) 
• Proficient in 10 Key by touch. 
• Advance Level of skills in MS Office (Word, Excel, Outlook) 
• Ability to travel in performance of job, duties is required. 
• Ability to lift, carry, push, and pull objects weighing up to 10 pounds

PHYSICAL REQUIREMENTS

• Vision: Ability to read small print and view a computer screen for prolong periods, prepare, or inspect documents and operate office equipment. 
• Hearing: Ability to hear average or typical conversations and receive ordinary information. 
• Speech: Ability to be understood in face-to-face communication, in person or remote, to speak with a level of proficiency and volume to be understood over a telephone or computer. 
• Mental Demands: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Frequent multi-tasking, changing of task priorities, repetitious exacting work. Understand how to manage stress. medium workflow management, low project coordination, and low people engagement. 
• Upper Body Mobility: Ability to use fingers to make small movements such as typing, picking up small objects, or pinching fingers together, use hands to grasp, and manipulate small objects; twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head. 
• Strength: Ability to lift, carry, push, and pull objects weighing up to 10 pounds. 
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Prolonged period sitting at a desk and working on a computer. Work in a low to moderate noise environment with frequent deadline pressures.