10179 People Administrative Assistant

Barcel USA takes pride in our people-centric culture - We Value the Person is our Core Belief. In addition to competitive pay and comprehensive benefits, we are committed to providing a safe and inclusive work environment that appreciates all dimensions of diversity, promotes personal and professional development opportunities and allows our associates to be their authentic selves.

Responsibilities: 

Provide PD (HR) administrative support to the People Director, plan and schedule meetings, travel and offer support to the cross functional departmental areas as required.  

Will act as the first point of contact for any related queries from our associates. Main duties include maintaining associate records, managing HR documents (i.e. employment records and onboarding guides) and updating the internal database. Experience in HR procedures and managing varies administrative tasks in a timely manner. 

• Updating administrative platform
• Assist with onboarding and offboarding process.
• Maintain a very organized work environment for the PD team.
• Support with new hires’ equipment requests
• Supports the Sr. People Manager & Benefits Supervisor with benefit enrollment for new associates.
• Assists Sr. People Manager with various research projects and/or special projects.
• Schedules meetings and interviews as requested by the Sr. People Manager and work in collaboration with all departments.
• Schedules conferences by reserving facilities at local hotels or meeting rooms.
• Makes photocopies, faxes documents, and performs other clerical functions.
• Maintains employee files organized and structured.
• Records Maintenance
• Addressing Associates queries.
• Preparing weekly and monthly reports
• Assists or prepares correspondence.
• Supports with incoming and outgoing USPS, FedEx, UPS, DHL
• Responsible for the Mail Room and receiving deliveries.
• Process invoices for the People Department
• Payroll Data (prepare)
• General office clerical tasks
• Performs other duties as assigned.
• Providing quality customer service
• Working in a professional environment
• Maintains customer confidence and protects operations by keeping information confidential.
• UPS Shipping support for PD team.
• Any additional tasks requested by the manager.

Qualifications:

• Bachelor’s Degree in HR Administration or related field
• At least 3-5 years of experience directly related to the duties and responsibilities specified.
• Sense of urgency
• Problem-solving.
• Presentation Skills
• Interpersonal skills- maintains Confidentiality & professionalism.
• Bilingual (Spanish & English)

• Paycom experience required

Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.