Acquisitions Invoice Specialist

Under general supervision, the Acquisitions Invoice Specialist is responsible for posting invoices for materials received by the library system and ensuring accurate reconciliation with receiving system data. Creates digital copies of invoices for payment processing and coordinates the application of credit memos. Manages the return of defective or damaged materials to vendors. Assists the Collection Services Assistant Manager with consolidating monthly statements and performing other assigned tasks. Provides mentorship and backup support to Receiving Technicians as needed.

This position will be assigned to the Cataloging Department, which is located at the MLS Service Center at 300 NE 50th Street in Oklahoma City, OK.  

The hiring salary for this position is $17.18 hourly.  This is a full-time position working 40 hours per week.  This position is not exempt from the federal Fair Labor Standards Act.  The candidate should be available to work Monday to Friday from 8:00 am - 5:00 pm.*

 *Hours are subject to change in accordance with the needs of the department. 

The Metropolitan Library System offers a comprehensive benefits package for full-time employees:

• Health benefits that include medical, dental, vision and prescription coverage paid in full for Employee-only coverage (Family coverage available)
• Flexible Spending Accounts
• Vacation Leave @ 8 hours per month
• Sick leave @ 8 hours per month
• Twelve paid holidays (subject to date of hire)
• Defined Contribution (retirement) plan where employee contributes either 4% or 6% and is matched at 10% (required participation for full-time employees)

Minimum Qualification Required:

Education and Experience:

• High School diploma or GED; additional courses related to business or accounting preferred; and
• One year of experience with library acquisitions or invoice processing; or,
• Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Skills and Abilities:

• Using a computer to accurately and rapidly enter and retrieve data and information.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Using tact, discretion, initiative, and independent judgment within established guidelines.
• Communicating clearly and effectively with others.
• Using interpersonal skills necessary to effectively interact with internal staff and library vendors to give and extricate information in a courteous and friendly manner.