Assistant Purchasing & Product Development Coordinator
Single Family Division
Position Overview
We’re seeking a detail-oriented and motivated Assistant Purchasing & Product Development Coordinator to support the Single-Family division. This hybrid role combines essential purchasing responsibilities with elements of product development and real estate coordination. The ideal candidate is a highly organized, tech-savvy professional with a passion for real estate, homebuilding, and cross-functional collaboration.
Key Responsibilities
- Purchasing Coordination
- Prepare and issue purchase orders, budgets, and change orders in alignment with approved plans.
- Track and organize contracts, insurance certificates, and vendor documentation.
- Maintain construction files in BuilderMT and other construction management platforms.
- Support the purchasing team with cost tracking, invoice coding, and vendor communication.
- Conduct material take-offs and assist with estimating tasks as needed.
- Real Estate & Product Development
- Assist with monitoring market trends to ensure products and pricing remain competitive.
- Coordinate updates to house plans, standard features, and upgrade options for new and active neighborhoods.
- Maintain pricing accuracy and ensure sales centers have current samples, marketing materials, and selection documents.
- Collaborate with sales, marketing, and construction teams to implement product revisions based on market demand and operational feedback.
- Support the setup and maintenance of systems for job costing and project management.
- Cross-Functional Coordination
- Support interdepartmental communication between purchasing, sales, construction, and design teams.
- Help manage the home construction pipeline and speculative inventory tracking.
- Maintain sales module in purchasing software
- Participate in system transitions, including implementation of new purchasing and project management platforms.
Requirements
- Education & Experience: Associate degree required; equivalent work experience (4+ years) in homebuilding, construction, or real estate may be considered.
- Software Proficiency: Microsoft Office Suite required. Experience with BuildTopia, Sage 300/Timberline, Bluebeam, and Jonas is highly preferred.
Skills
- Excellent organizational and administrative capabilities
- Strong attention to detail and time management
- Effective communication across departments and vendors
- Ability to adapt to evolving technology and changing business needs
- Familiarity with estimating and construction materials a plus
- Must pass credit and criminal background check.
Job Details
- Position Type: Full-time
- Work Schedule: Varies; flexible hours required to meet project needs
- Travel: No travel required
- Work Environment: Office setting with occasional visits to job sites
Why Join Us?
This role offers a collaborative, forward-thinking work environment with growth opportunities in real estate development and construction. Our team values innovation, teamwork, and commitment to quality.
Benefits & Perks
We believe in supporting our team’s well-being both on and off the job. Here’s what we offer:
- Health Coverage: Comprehensive Medical & Dental plans with the majority of the premium covered to keep your costs low, plus Vision coverage.
- PTO: 15 Days Paid Time Off to Start
- Holidays: 9 Paid Holidays
- Days off: Volunteer Day and FLEX Holiday Off
- Summer Fridays: Paid ½ Day off
- Retirement Savings: 401K with a company match up to 4%.
- Rental Discount: 20% Off on Apartment Rental Units
- Additional Perks: Continuing Education Assistance, Pet Insurance Discounts, Health Savings Account (HSA), and Health Reimbursement Arrangement (HRA).
This job description is intended to outline the primary responsibilities and qualifications for this role. Duties may evolve as business needs change.
