ACCOUNTING CLERK

Job Title: Accounting Clerk                                                                           Department: Administration

Reports to: Accounting Supervisor                                                           Effective Date: October 2025

Schedule: 35 hours per week, Monday - Friday

Job Summary:

As the Accounting Clerk you will handle various accounting functions as part of the YWCA Business Office team including accounts payable, daily deposits, and other tasks as necessary.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Daily accounts payable processing, including review of required backup (P.O. or blue voucher, authorized signers, invoices and correct account coding), input to A/P system, vendor database management, vendor problem resolution, filing A/P documentation and maintaining vendor A/P files.
• Daily verification of cash receipts from front desk, preparation of daily cash deposits, and daily upload of activity into general ledger from Twin Oaks sales software
• Weekly printing and distribution of A/P checks and/or ACH payments
• Bi-weekly processing of petty cash including review of required backup (petty cash slip, authorized signers, validity of receipts and expenditures) and replenishing department cash bags.
• Monthly reconciliation of A/P reports to the general ledger.
• Assist with budget preparation.
• Assist with annual audit preparation and monthly reconciliations.
• Prepare annual 1099s.
• Prepare manual checks as needed.
• Perform other duties as assigned.

Required Skills/Abilities:

• PC computer experience and Excel proficiency required.
• Excellent interpersonal skills.

Education and Experience:

• Coursework in accounting and/or previous accounting experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.