Accounting Intern

PURPOSE OF JOB:

This non-supervisory position is responsible for assisting with the retail facility’s accounting and bookkeeping activities and with updates of accounting and financial reports. This position will also manage vehicle inventory in the general ledger.

JOB DUTIES:

Accounting Responsibilities

• Account for all purchased, traded or sold vehicles.  Process paperwork per company policies and procedures.  Ensure all incentives are appropriately applied when posting new vehicles sold.
• Verify all sales tax is accurate, collected, and documented.
• Ensure inventory general ledger schedules are accurate and reconciled.
• Stay current with accounting functions and reports.
• Verify and process the batches for correct accounting coding of deals, service transactions, etc.  Process and record funding for all retail financing contracts.  Verify completeness and required signatures for all deals.  Process promptly, ensuring all funds are being received so the unit may be paid off with the financial institution.
• Make change, cash checks, and issue receipts as necessary.
• Perform other appropriate duties as may be assigned by Management.

Title Responsibilities

• Ensure Romain Buick, Inc. complies with all local, state, and federal regulations on titling procedures.  Ensure standard title processing of 14 days after delivery for the satisfaction of our customers, but in no case longer than having the title to the customer within 21 days from delivery date, or as required by regulations. 
• Ensure that all paperwork is filled out correctly and is properly signed/dated.  Promptly follow up on any paperwork not received or of items needing correction.  Escalate elevated concerns to management as appropriate.
• Prepare dealer trade paperwork for drivers.

General

• Ensure prompt and regular attendance.
• Perform other appropriate duties as may be assigned by Management.
• May be requested to assist at the dealerships in Terre Haute or Avon on occasion.

Quality & Continuous Improvement

• Personally commit to quality in all aspects of work.
• Provide “World Class Customer Service” for internal and external customers.
• Participate in and promote the established Quality Improvement Process (QIP) for continuous improvement.
• Participate on teams to research, measure, and correct problems and to strive for process improvement.
• Communicate and exemplify the Company’s Mission Statement, Vision Statement, Values, and Philosophy.

QUALIFICATIONS:

Education:

• High school diploma/equivalent is minimally required
• Candidate must be actively pursuing an accounting or finance degree.

Experience:

• Previous accounting experience is desired but not required.

Other Knowledge, Skills, Abilities & Competencies:

• Strong organizational skills.
• Ability to multitask and work independently with minimal supervision.
• Maintain strong efficiency and proficiency in working with computer systems and programs applicable to our business, including, but not limited to, Microsoft Outlook, Word, Excel, databases, and web-based platforms.
• Strong math skills, including the ability to compute financial formulas, interest, financial analysis, etc.
• Perform effectively as a team with various other functional and cross-functional team members.
• Excellent communications skills, including active listening, verbal communications, written communications.
• Strong follow-up and follow-through skills to ensure progress is made on missing elements and following various duties through to completion.
• Exceptional documentation skills.  Set up systems and tools to ensure information is accurate, easily retrievable, and shareable to others who may need access to the information when you are not available.
• Strong customer service and problem-solving skills.
• Maintain a strong professional presence to represent the dealership in a friendly and professional manner and accessibility to our internal and external customers.
• Maintain confidentiality of business-related information.
• Must possess and continuously maintain a valid driver’s license with an acceptable driving record.

This does not necessarily list all responsibilities, duties, requirements or efforts associated with the job.  While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify as circumstances or business needs require.