Job Summary
Provides administrative support to the Finance Office.
Performs a variety of clerical and secretarial work necessary for the smooth operation of the Finance Office; processes a variety of routine paperwork necessary for office operations; prepares minutes for meetings; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processing incoming/outgoing mail for an assigned area.
Essential Functions
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
Administrative (90%)
Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
Performs various bulk mail activities, counts, and sorts items to be mailed at bulk rate.
Makes copies of checks and mail checks.
Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
Prepares various correspondence including but not limited to, business correspondence, etc.
Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
Performs various clerical support work associated with special projects, seasonal events, and conference and committee meetings; assists in coordinating arrangements when needed.
Maintains a level of confidentiality at all times.
Other Responsibilities (10%)
Works with CRD Office locating and updating information on Interchange.
Performs other duties as assigned.
Materials and Equipment
Computer Printer Calculator
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience
High school diploma or G.E.D. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Knowledge, Skills and Abilities
Knowledge of general office practices and procedures.
Knowledge of effective and efficient record-keeping and bookkeeping practices and procedures.
Knowledge of the English language including proper grammar and punctuation.
Knowledge of basic mathematics.
Ability to learn and become proficient in specific computer software.
Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner.
Ability to answer the telephone in a courteous and tactful manner.
Ability to follow instructions plans and organizes work, and work under limited supervision.
Certifications/Licenses
May require a valid state driver's license.
Physical Requirements
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to perform routine mathematical computations.
Ability to key data information into computer.
Ability to sort and file documents alphabetically and numerically.
Ability to operate various general office equipment including a telephone, typewriter, computer, and adding machine.
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
Working Conditions
Work is performed in a normal office environment where there is little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
