Project Clerk

Project Clerk Job Description

Overview

The Project Clerk serves as a vital member of our Puerto Rico-based construction company, delivering high-quality administrative and logistical support to project teams. This role ensures seamless project execution by managing documentation, correspondence, and administrative tasks with precision and professionalism. Reporting directly to the Project Manager, the Project Clerk upholds operational efficiency and compliance, particularly for federal contracts, contributing to the success of complex construction initiatives.

Key Responsibilities

• Documentation Management: Maintain project records (physical and digital), including files, databases, and distribution lists, ensuring accuracy and accessibility.
• Correspondence: Prepare and manage project-related communications, such as emails, letters, and reports, with clarity and professionalism.
• Administrative Support: Assist with travel arrangements, schedule meetings, and handle other administrative tasks to support project teams.
• Data Entry and Reporting: Collect, compile, and summarize data for project progress reports and other documentation to support decision-making.
• Meeting Support: Provide logistical support for meetings, including preparing agendas, taking minutes, and coordinating resources.
• Record Keeping: Maintain accurate records of project activities, correspondence, and other relevant information for audit and reference purposes.
• Communication: Act as a point of contact for project-related inquiries, ensuring effective communication within the team and with external stakeholders.
• Database Management: Update and maintain project-related databases, including contact lists and project information, to ensure data integrity.
• Compliance: Ensure project activities adhere to organizational policies and federal regulations (e.g., OFCCP, Davis-Bacon Act).
• Problem Solving: Identify and resolve minor administrative and logistical issues to keep projects on track.

Qualifications

• Education: Associate or higher degree preferred from an accredited university.
• Experience: 2+ years in the accounting field, with experience in administrative or project support preferred.
• Language: Bilingual in Spanish and English (written and verbal fluency required).
• Technical Skills: Proficient in Office 365 (Word, Excel, PowerPoint, Outlook) for documentation and reporting.
• Soft Skills: Excellent communication, negotiation, analytical, and problem-solving skills to manage stakeholder interactions and project challenges.
• Industry Knowledge: Familiarity with construction project workflows and federal contract compliance is a plus.

Work Environment

• Based in the Toa Baja, PR.
• Fast-paced, client-facing environment with high expectations and tight deadlines.
• Travel required for in-person client engagements and industry networking events.

This position is primarily based in a professional office environment. While performing the duties of this role, the employee may occasionally be exposed to operational areas that involve moving mechanical parts, outdoor weather conditions, wet or humid environments, elevated workspaces, or vibration. Appropriate safety protocols and personal protective equipment (PPE) will be provided as necessary. The noise level is generally moderate but may vary depending on specific site visits or activities.

ARG Ceres JV is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.