Accounts Payable Assistant

Position Title:              Accounts Payable Assistant

Department:                Finance

Reports to:                   Controller

Status:                          Full Time; Regular; Non-Exempt

Salary Range:             $21.98 to  $24.73 per hour (approximately $40,000 - $45,000 annually)

Location:                     Long Island City, NY (Queens)

Position Summary:

The Accounts Payable Assistant is responsible for providing administrative and clerical support for the Finance department related to the processing of invoices for payment through the Accounts Payable system.  The position also assists with projects as needed.

Essential Duties and Responsibilities:

• Maintain the filing system for invoices that are pending and those that have been processed, using the format and manner directed by the Controller

• Assemble and review invoices to be processed for payment, matching purchase orders with A/P invoices and ensuring check requests are properly completed and authorized.

• Distribute A/P checks according to instructions (by hand or by mail)

• Maintain excel spreadsheet of all cash disbursements

• Enter approved invoices into the accounting system

• Sort and distribute incoming mail

• Assist with the distribution of metro cards and gift cards

• Other duties as required.

Qualifications:

• High school diploma or GED/HSE preferred

• Organizational skills are essential along with high volume filing experience

• Experience with Microsoft Office and accounting systems a plus

• An understanding of basic bookkeeping

• Ability to follow instructions and processes as directed by supervisor

• A sense of humor

We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission.  Relevant personal experience is a plus.

Travel Requirements: May require travel to our Harlem site for meetings and/or trainings.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including lift and move individual boxes of files.  The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

The Fortune Society is an Equal Opportunity Employer.  All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.