Executive Assistant

Title:                       Executive Assistant  

Unit:                       Behavioral Health Division 

Reports to:            AVP, Behavioral Health 

Status:                   Full Time; Regular; Exempt 

Salary Range:       $32.97 - 35.71 per hour [Approximately $60,000 - $65,000 annually]

Location:               Long Island City (with occasional travel throughout NYC) 

Position Summary: 

We are seeking a highly organized, proactive Executive Assistant to provide multifaceted administrative support to senior leadership, ensuring seamless operations within the Behavioral Health division. This individual will play a pivotal role in the division's overall administration, operations, and communications efforts. This is a high-impact, cross-functional role that combines executive assistance with interdepartmental collaboration. The ideal candidate is detail-oriented, tech-savvy, and comfortable handling both strategic tasks and logistical execution. 

Essential Duties and Responsibilities: 

• Provide administrative support to the AVP of Behavioral Health, including calendar and email management, preparing meeting materials, and providing light touch support to the division’s senior management team; 

• Coordinate executive-level communication, including taking minutes during internal and external meetings and teleconference calls, responding to emails, and interfacing with organizational partners, clients, and internal staff; 

• Serve as a liaison between senior leadership and internal/external stakeholders, ensuring timely and effective communication; 

• Conduct research on prospective funding opportunities in advance of proposal meetings and assist in the preparation of grant proposals and reports in collaboration with leadership; 

• Handle coordination and follow-up of all internal and external communication and draft correspondence when necessary; 

• Assist with the management of reporting deliverables for all contracts and accurately catalogue all major correspondence; 

• Assist with revising or drafting program policies and procedures; 

• Manage office supplies and equipment, ensuring efficient office operations; 

• Help plan and coordinate organizational events, initiatives, and presentations and take the lead on special projects as assigned by AVP of Behavioral Health; 

• Assume additional responsibilities as needed 

Qualifications: 

• Bachelor's or associate degree preferred; or minimum of 3+ years of relevant administrative experience; 

• Must have excellent written and verbal communication skills; experience with the grant writing process a plus; 

• Exceptional organization, time management, and attention to detail; 

• Tech-savvy with strong skills in Microsoft Office Suite and online collaboration tools; 

• Diplomatic, discreet, and able to build trust with internal and external stakeholders; 

• Mission-aligned, resourceful, and comfortable working in a fast-paced, growing team environment with evolving priorities.  

• Experience planning and executing events; 

• Ability to be a strong team player and willingness to work as part of a diverse team with shared responsibility and accountability; 

• We seek talented, dedicated individuals from all walks of life who possess a strong commitment to Fortune’s mission. Relevant personal experience is a plus. 

Travel Requirements – May require travel to other Fortune locations within NYC.. 

Physical Demands (if applicable): 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  

The Fortune Society is an Equal Opportunity Employer.  All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.