Events Coordinator

Job Purpose:

To assist in the planning, coordination, and execution of both online and in-person events aimed at gaining clients for the company. This role involves facilitating events from setup to breakdown, ensuring all attendees have an excellent experience, and supporting the Events Manager and team with various administrative and logistical tasks.

Key Responsibilities:

Event Coordination:

• Complete all assigned event tasks, ensuring deadlines and quality standards are met.
• Assist clients with event inquiries and follow up within 48 hours.
• Attend and work on all assigned events, both online and in-person.

Online Event Duties:

• Assist the team with calendars, scheduling, CRM, and project management tasks.
• Attend online events and interact with clients, providing support and engagement.
• Perform post-event auditing and other necessary tasks to ensure event success.

In-Person Event Duties:

• Travel to different offices to attend meetings, pick up event supplies, and fulfill any event needs.
• Set up, rearrange, and tear down event spaces, including moving tables and chairs.
• Ensure speakers have what they need (marketing material, electronics, etc.) and everything is working correctly.
• Check-in and welcome event attendees, providing a friendly and professional experience.
• Support event speakers as needed, including ordering lunch and running errands.
• Maintain event center supply/catering list and coordinate orders.
• Maintain event center cleanliness during the event.
• Unpack/pack event materials and maintain beverage and snack center areas.
• Be the first to arrive and last to leave during events to ensure smooth operations.

Administrative Support:

• Assist the Events Manager and team with various administrative duties as needed.
• Support internal company events with planning and execution.
• Maintain accurate records and documentation related to events.

Competencies:

Integrity

• Consistently demonstrates ethical behavior.
• Addresses minor ethical issues independently.
• Ensures confidentiality and privacy in more complex situations.

Accountability

• Manages own workload and meets deadlines with minimal supervision.
• Takes responsibility for the outcomes of projects.
• Proactively addresses issues and takes corrective actions.

Customer Focused

• Addresses customer needs independently.
• Handles more complex customer inquiries and complaints.
• Consistently seeks ways to improve customer satisfaction.

Time Management / Organization

• Plans and organizes own work efficiently.
• Balances multiple tasks and projects effectively.
• Uses advanced organizational tools to manage time.

Communication

• Communicates effectively in a variety of settings.
• Tailors messages to the audience and situation.
• Facilitates productive discussions and meetings.

Teamwork

• Contributes to team goals and objectives.
• Builds positive relationships with team members.
• Resolves minor conflicts within the team.

Self-Motivated

• Takes initiative to improve processes and outcomes.
• Manages own workload and sets personal goals.
• Pursues continuous learning and development.

Required Qualifications:

• Associates degree required
• Minimum 2 years of customer service experience.
• Excellent computer skills (MS Office and Google Suite).
• Must be detail-oriented, highly organized, and motivated.
• Ability to work well under pressure and multi-task.
• Working a minimum of 2-3 weekends required.
• Traveling up to 10 times a year for out-of-town events.

Preferred qualifications:

• Experience with A/V setup and troubleshooting preferred.
• Experience with planning and events preferred.
• Experience with Salesforce CRM a plus.
• Basic knowledge of Zoom Webinars and meetings a plus.

Performance Metrics:

• Event Success: Quality and success of both online and in-person events.
• Client Satisfaction: Measured by client feedback and satisfaction survey results.
• Task Completion: Timeliness and accuracy in completing assigned event tasks.
• Administrative Efficiency: Effectiveness in supporting administrative duties.
• Team Collaboration: Effectiveness in working with team members and other departments.

Anderson Business Advisors has been awarded the Top Places to Work honor by the Las Vegas Business Review Journal 5 years in a row!

Anderson Business Advisors is an award-winning workplace -- voted Top Places to Work in 2020, 2021, 2022, 2023, and 2024 by the Las Vegas Business Review Journal, as well as Intuit's Firm of the Future award in 2020. Anderson Business Advisors is growing at a phenomenal rate, and we owe this success to our dynamic team, our commitment to excellent service, and our valued clients.

Serving investors and small business owners nationally since 1999, Anderson Business Advisors is the nation's premier asset protection and tax planning firm. With a focus on providing excellent service, Anderson Business Advisors brings attorneys, CPAs, and other professionals under one roof to empower our clients to protect themselves and their investments from the growing legal and tax threats of an increasingly complex world.

At Anderson Business Advisors, we're looking for friendly, driven, and passionate individuals to help us continue our mission as we empower investors and business owners to preserve and protect their wealth, find financial freedom, and create a legacy for their loved ones and communities.

We support our team with ongoing training and professional development while providing internal advancement opportunities for driven team members who want to grow within Anderson as they succeed professionally and personally.

Anderson Advisors offers robust benefits including:

• Embrace flexibility with a hybrid work schedule, balancing remote and in-office work seamlessly.
• Kickstart your journey with a robust onboarding program that equips you with in-depth knowledge about our organization, services, and products.
• Prioritize your health with comprehensive medical, dental, vision, and short-term disability coverage—all provided at no cost to you.
• Plan for the future with a 401(k) matching program, starting at 4% after just 3 months of employment.
• Recharge and rejuvenate with generous paid time off, including 16 days in the first year and 21 days after one year of employment, in addition to 8 paid company holidays.
• Stay active with a $35 monthly gym membership subsidy.

Please note that a full background check, drug screen, internet, and social media search are required for employment.