This job is grant dependent. 

Company Overview 

The Olympic Peninsula YMCA is a non-profit organization that oversees Y programs and  focuses on youth development, healthy living, and social responsibility. Our mission is  to build healthy minds, bodies, and spirits throughout the communities we serve. We strive to promote the values of caring, respect, responsibility, and honesty. We are  open to people of all ages, beliefs, incomes, races, genders, and abilities.  

Jefferson County Children’s Advocacy Center (CAC) Overview When a child discloses abuse, families and caregivers often feel overwhelmed and  uncertain about what steps to take next. They may have questions about the legal  system and how to access the support their family needs. To help meet this need, the  Olympic Peninsula YMCA and local community partners are working to establish an  accredited Children’s Advocacy Center (CAC) in Jefferson County. This center will offer a  safe, supportive space for children who have experienced abuse and their non-offending  family members to begin the process of healing and seeking justice. The CAC model  brings together professionals from various agencies—such as law enforcement, child  protective services, victim advocacy, medical and mental health providers—into a  coordinated team. This streamlined approach ensures that children and families are not  retraumatized by having to navigate multiple systems, and that they receive care in a  child- and family-friendly environment. 

A key component of the CAC is the Multidisciplinary Team (MDT). The MDT consists of  law enforcement, child protective services, prosecution, mental health, medical and  other agencies working together as a team to provide a coordinated response to child abuse. The MDT functions as a team and works together to serve alleged child abuse victims in a child friendly and trauma informed environment.  

Job Description 

The CAC Coordinator position provides essential program and administrative support to  the CAC Team Director and contributes to our goal of achieving accreditation from the  National Children’s Alliance (NCA), the governing body for Children’s Advocacy Centers. Learn more about the CAC model here: https://vimeo.com/263000974. 

The CAC Coordinator will work in coordination with the CAC Team Director to support  the development and daily operations of the Jefferson County CAC. Responsibilities  include program coordination, outreach, planning special events, organizing  Multidisciplinary Team (MDT) meetings and coordinating with the MDT members. This position is also responsible for maintaining case files, documenting interviews, and tracking data to meet grant and program requirements. 

The role involves a variety of responsible and confidential tasks requiring initiative,  professionalism, strong organizational skills, and a working knowledge of trauma informed practices and office procedures. Accuracy, attention to detail, cultural competence, and strict confidentiality are essential. 

Responsibilities  

Multidisciplinary Team (MDT) Coordination 

^• Support the Team Director in preparing and facilitating monthly MDT meetings,  including agenda preparation, meeting setup, case tracking and follow-up.

^• Build and maintain collaborative relationships with MDT partners, including child protection, law enforcement, prosecutors, victim advocates, and medical and mental health professionals. 

^• Maintain the schedule and tracking of all child forensic interviews.

^• Ensure all new MDT members complete the onboarding process to understand the  CAC model and their roles. 

Data Management and Accreditation Support 

^• Become proficient with the CAC case management database system, collect and  manage CAC case data. 

^• Provide semi-annual and annual CAC data reports for grant funding and National  Children’s Alliance (NCA) accreditation. 

^• Oversee the Outcome Management System (OMS), including feedback tracking from MDT partners and clients.

^• Assist the Team Director in developing policies and procedures with MDT partners aligned with NCA Standards of Accreditation. 

Training and Education 

^• Attend relevant CAC and child abuse training to stay current on CAC development,  child abuse prevention, response, and best practices. 

^• Manage the Stewards of Children video-based child abuse awareness community  training program; promote its use countywide. Assist with the expansion of an in person community training program. 

^• Complete all Y-related training upon hire and annually as required.  

Outreach and Communications 

^• Facilitate outreach and in-person presentations to promote the CAC services and  build relationships with community stakeholders. 

^• Update and maintain the CAC web pages and social media platforms. ^• Track and manage CAC donations and community engagement efforts. 

General Administrative and Team Support 

^• Work closely with the CAC Team Director and maintain strong organizational skills  to ensure all work and documentation are up-to-date and accessible in the shared  Google Suite workspace. 

^• Provide professional and trauma-informed communication with YMCA staff, MDT  members, and external partners. 

^• Stay up to date on community-based resources and services. 

^• Attend regular staff meetings and required training. 

^• Ensure compliance with HIPAA and confidentiality policies. 

^• Demonstrate cultural competence and a commitment to diversity and inclusion.

Qualifications 

^• Bachelor’s degree in social work, psychology, human services, criminal justice, or related field with 2+ years’ experience, or high school diploma with 5+ years of relevant experience. 

^• Experience working with children and families affected by trauma; background in mental health, child advocacy, or social services preferred. 

^• Proven ability to collaborate with multidisciplinary professionals (e.g., law enforcement, child protective services, victim advocates, healthcare, and mental health providers). 

^• Strong organizational, written, and verbal communication skills.

^• Proficient with technology, including Microsoft Office, Google Suite,  videoconferencing, and database systems.

^• Experience in project coordination, data management, and maintaining confidentiality. 

^• Passion for the YMCA mission; energetic and community focused.

^• Must pass a comprehensive background check, including a fingerprint search encompassing at least the period beginning five calendar years preceding the date of the search request of pertinent state, local and tribal (if applicable) criminal history registries. 

^• CPR/First Aid certification required within 30 days of hire. 

^• Mandated Reporter training required within 3 months of hire. 

Additional Expectations and Duties  

^• Work is performed in-person at 1919 Blaine St., Port Townsend, WA and/or other community locations; potential for hybrid work (1–2 days/week) after 6 months from hire. 

^• Collaborate closely with the CAC Team Director. 

^• Attend staff meetings and complete required training, including YMCA and CAC child abuse prevention within 30 days of hire. 

^• Follows YMCA policies on safety, supervision, mandated reporting, and risk  management. 

^• Submits accurate timesheets promptly for supervisor approval. 

^• Performs other duties as assigned by the CAC Director. 

Working Conditions/Environment 

^● Work is performed primarily indoors at the 1919 Blaine Street location and may  also include work out in the East Jefferson County community. 

^● Exposure to potential secondary trauma because of exposure to disclosed  information. 

^● Work may involve situations involving domestic violence, abuse, family breakdown,  conflict, and aggression. 

^● Work is always highly collaborative. 

Compensation 

● Current funding supports an hourly rate of $22.13 for 20 hours/week.  

Physical Abilities 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be provided to enable individuals with disabilities  to perform the essential functions: 

^● While performing the duties of this job, the employee is regularly required to use a  computer for extended periods, including long periods of sitting, keyboard entry,  use of office equipment, and use of computer monitor. 

^● Ability to speak concisely and effectively communicate. 

^● Be able to communicate using a computer and smartphone. 

^● The employee frequently is required to sit and reach and must be able to move  around the work environment. 

^● Visual and auditory ability to respond to critical situations and the ability to act swiftly  in an emergency. 

^● Specific vision abilities required by this job include close vision, distance vision, and  the ability to adjust. 

^● Carrying supplies, up to 25lbs. 

Application Instructions 

Please submit a resume and cover letter outlining what interests you in this position,  your relevant experience and why you would be a good fit. Applications without a cover  letter will not be accepted.  

YMCA is an Equal Opportunity Employer