SITE COORDINATOR - EARLY LEARNING

Job Description

COMPANY OVERVIEW

The Olympic Peninsula YMCA is a non-profit organization that provides programs focused on youth development, healthy living, and social responsibility. Our mission is to strengthen communities through programs and services that build healthy spirit, mind, and body. We emphasize the values of caring, respect, responsibility, and honesty, welcoming individuals of all ages, backgrounds, and abilities.

JOB DESCRIPTION

Position: Site Coordinator
Job Type: Part Time 

Schedule: Occasional evening and/or weekend hours may be required

Location: On-site in Port Townsend, WA
Working Conditions: Busy, dynamic environment, indoors and outdoors, with occasional off-site field trips.

General Function:
As the Site Coordinator you will be responsible for assisting with the oversight and coordination of the day-to-day operations of our brand new early learning program, ensuring alignment with YMCA core values and standards. This role includes staff leadership, curriculum planning, compliance with state regulations, and ensuring a safe, inclusive, and enriching learning environment for children. The Site Coordinator will work closely with families, staff, and community partners to ensure high-quality programming under the direction and supervision of the Center Director. 

WHY EARLY LEARNING AT THE Y?

As the Site Coordinator, you will join a dynamic team committed to nurturing the learning and growth of young children in our community during a pivotal stage of their development. You will have the opportunity to make meaningful partnerships and enhance your skills in leadership and program administration. Whether you are a seasoned educator, exploring a new direction, or returning to the workforce. This role provides hands-on experience and a supportive environment to cultivate and share your passion for early childhood education.

KEY RESPONSIBILITIES

• Assist in the oversight and coordination of daily operations of the early learning program.
• Ensure the curriculum activities are age-appropriate, developmentally aligned, and meet the needs of all children.
• Assist with monitoring and assessing program effectiveness and participation rates, adjusting strategies as needed.
• Plan, implement, and evaluate lesson plans and activities that support children's cognitive, social, and emotional development.
• Ensure that learning environments are engaging, inclusive, and adapted to meet diverse learning styles and developmental needs.
• Uphold safety protocols and manage risk to provide a secure environment for children and staff.

• Assist in the recruitment and training of staff and volunteers. 
• Provide direction, coaching, and mentorship for staff.
• Promote a positive and collaborative team culture.

• Ensure compliance with local, state, and federal regulations, including YMCA policies and procedures, DCYF licensing, and Early Achievers standards.
• Assist with the implementation of ADA accommodations to ensure inclusion for children of all abilities and disabilities when applicable.
• Ensure food service practices meet USDA standards and support healthy nutrition.

• Assist with managing program budget and expenditures including food planning and oversight, curriculum, and supply expenditures.
• Assist with registrations and fee collections

• Build and maintain positive relationships with parents, guardians, and community partners.
• Respond to inquiries, concerns, and feedback in a professional manner.
• Co-organize family events and participate in community outreach activities.

• Demonstrate understanding, physical health, emotional stability, and good judgment to meet the needs of children in care.

MINIMUM REQUIREMENTS

• Associates degree or higher in Early Childhood Education (ECE) - OR - AA degree or higher in any field plus ECE state certification or equivalent (WAC 110-300-110) - OR - willingness to obtain within 5 years of hire date.
• 2 years of experience in early childhood education or 2 years experience in administration or management. 
• Ability to manage classroom dynamics, staff development, and comply with state regulations.
• Excellent interpersonal communication skills - both written and verbal.
• Strong time management skills and ability to delegate tasks as needed. 
• Strong leadership skills, with the ability to build positive relationships with staff, children, and families.
• CPR/First Aid certification (or ability to obtain within 30 days of hire).
• Ability to pass a comprehensive background check.
• Be 21 years of age or older

PREFERRED QUALIFICATIONS

• 1+ years experience in a leadership/supervisory role.
• Familiarity with DCYF licensing processes.
• Experience developing and implementing new programs. 
• Familiarity with Early Achievers and USDA food program standards.
• 25 years of age or older preferred for vehicle driver eligibility

ADDITIONAL EXPECTATIONS

• Complete the applicable pre-service licensing requirements including a department background check and negative TB test
• Complete all DCYF and Childcare Basics trainings (YMCA funded) within 3 months of hire.
• Meet the annual professional development and on-going training requirements to satisfy DCYF licensing requirements. 
• Maintain accurate and organized program records, including staff files, licensing documentation, and compliance reports.
• Assist in fundraising efforts and YMCA initiatives, including the annual campaign and special events.
• Report any policy violations or suspicious behavior in accordance with mandated reporting requirements.
• Maintain workspace organization and ensure compliance with health and safety standards.
• Flexible availability, including occasional evenings and weekends, as needed.

DRIVER REQUIREMENTS

Private Vehicle, Requesting Reimbursement

• Valid driver’s license
• Proof of Insurance

YMCA Vehicle

• 25 years of age or older (per insurance requirements) 
• Valid driver’s license
• Driving record which meets or exceeds YMCA standards

PHYSICAL REQUIREMENTS

• Ability to lift a small to average-sized child and carry supplies up to 25 lbs.
• Capability to sit, stand, or walk for extended periods.
• Ability to bend, crouch, reach, and kneel as necessary for play and daily activities—which may require the occasional need to balance or climb. 
• Visual and auditory ability to see and hear distress signals and respond to critical situations—specific vision abilities include close vision, distance vision, and the capacity to adjust focus as needed.
• Ability to act swiftly in an emergency.
• Capacity to project voice and communicate across distances.
• Dexterity to operate computers and standard office equipment.